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Office Manager & Book-Keeper
Radio Ergo is a donor funded Somali humanitarian information project, supported by the Copenhagen-based NGO, International Media Support (IMS).
In Kenya, Radio Ergo is operated by the IMS affiliate, IMS Productions Aps, which has a small office in Nairobi and a staff of five.
The Office Manager & Book-Keeper will take charge of financial, administrative and HR duties to ensure the smooth running of donor grants and the office, under the direct supervision of the Nairobi-based Programme Manager and reporting also to IMS Finance Manager at Copenhagen HQ.
S/he will be highly proficient in accounting software (QuickBooks, Excel) and experienced in financial management of donor grants, donor compliance regulations and accounting norms within the NGO sector.
The duties include:
Maintaining cash books/ledgers for various donor grants and budgets, following compliance regulations and accounting best practice
Liaison with external project accountants Grant Thornton to ensure correct and timely monthly update of financial records and sharing with HQ
Preparing monthly/quarterly/annual financial reports as required
Ensuring all supporting documentation for transactions against each donor grant is duly prepared, checked, approved and filed, thus maintaining an excellent audit trail
Preparing monthly expenditure reports and projections
Assisting in preparing budgets for donor submissions and proposals
Organizing procurement of project supplies and services
Maintaining working assets inventory
Arranging travel for staff mission and workshops and seminars in Somalia, including travel, accommodation, venue, insurance, consultants, payments etc
Organizing timely monthly payment of invoices
Preparing expenditure forecasts
Preparing all necessary Excel worksheets for cash payments
Being responsible for cash box and cash counts under supervision of programme manager
Providing excellent support as required for internal and external audits
Keeping attendance records and time sheets
Maintaining staff personnel files
General office management
Assisting in assessing areas for improvement in financial and administrative systems
Ensuring compliance and enforcement of organizational policies and donor regulations
Skills and Qualifications:
University degree in Business Administration or Public Administration
Certification in Accounting and Finance (ACCA, CPA, CFA)
3-5 years of relevant financial experience
Excellent knowledge of QuickBooks, Excel, other MS Office software
Experience in handling donor funding requirements, particularly USAID
Experience working with NGOs
Knowledge of the Horn of Africa and Somalia context an advantage
Excellent writing and communication skills
How to apply:
Applicants should send to the Programme Manager at info [at] radioergo.org cc louise [at] radioergo.org a full CV with detailed covering letter outlining qualifications, experience and motivation for applying for this post.
Also indicate your expected remuneration, and give contacts for three work-related referees whom we may contact.
The deadline for receipt of applications is 5pm Nairobi time on Monday 16 December 2013.
Applicants must be Kenyan citizens.
Only short-listed candidates will be contacted.
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