United Nations Environment Programme Programme Management Assistant Jobs in Kenya
United Nations Environment Programme Programme Management Assistant Jobs in Kenya;The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
The overall objective of UNEP's Climate Change Division is to deliver effective strategic guidance and high-impact action in support of the transition towards climate stability. Its work is guided by ambition, innovation, credible science, and alignment to global climate goals and the needs of individual countries.
The Climate Change Division works with Member States and partners to accelerate and support a just transition by addressing climate change mitigation and adaptation through enhancing implementation capacity, provision of data, information and knowledge, access to finance and technology, and building resilience.
Implemented by IUCN and UNEP through the Climate Change Division from 2021–2030, the Global EbA Fund (GEBAF) supports innovative Ecosystem-based Adaptation (EbA) approaches by addressing barriers to scaling up EbA interventions and increasing access to public and private funding for catalytic adaptation initiatives.
The position is located in UNEP's Climate Change Division, Adaptation and Resilience Branch, Climate Change Adaptation Section (CCAS) at the Nairobi duty station. Under the overall supervision of the Chief of CCAS Unit and direct supervision of the Programme Management Officer (Global EbA Fund), the incumbent will be responsible for the following duties.
Responsibilities
Provide assistance in support of planning and implementation activities and processes for large and highly complex project initiatives.
Research, compile, analyze, summarize and present information and data related to projects and associated topics.
Assist in project planning and preparation and monitor the status of project proposals to ensure timely completion and submission for approval.
Assist in the preparation and analysis of project budget proposals and provide support in the interpretation of budget guidelines.
Review and coordinate submissions of project proposals and budget estimates, ensuring required information is complete and properly justified.
Prepare reports and ensure outputs and services are correctly categorized.
Assist in monitoring and evaluation of programmes and projects.
Categorize, update, track and analyze project-related data including accounting records, outputs, resources utilized, deviations and revisions.
Conduct periodic status reviews, identify issues, and initiate follow-up actions.
Prepare revised budget estimates and monitor expenditures, obligations and budget revisions.
Verify fund availability and ensure approvals and budget entries are processed through computerized systems.
Initiate financial authorizations for expenditures.
Collaborate with project managers on performance reporting and reporting requirements.
Liaise with relevant parties regarding programme budget activities, work plans and planning instruments.
Provide assistance on UNEP and donor guidelines, procedures and reporting requirements.
Draft project summaries and coordinate review, editing, translation and publication processes.
Serve as a focal point for programme and project implementation support, coordinating with multiple organizational units.
Support recruitment processes, travel arrangements, training activities, payments, fund
disbursement and procurement actions related to project implementation.
Maintain project files, databases and records in both electronic and paper formats.
Generate periodic and ad hoc reports, statistical tables, graphic content and background materials.
Draft correspondence and communications related to programme and project administration.
Prepare inputs for reports, briefings, debriefings and other project documentation.
Provide guidance and training to new and junior staff.
Assist with data collection, analysis, reporting, knowledge management, planning and decision-making activities.
Assist with visualizations and the updating of information materials such as web pages and brochures.
Perform other related duties as assigned.
Competencies
Professionalism
Knowledge of policies, processes and procedures related to programme and project administration, implementation, evaluation, technical cooperation, programming and budgeting.
Understanding of organizational functions and structures within UNEP.
Ability to perform data analysis, modelling and interpretation in support of decision-making.
Ability to identify and resolve issues and conduct basic research and information gathering.
Demonstrated ability to apply sound judgment in assigned tasks.
Commitment to professionalism, accountability, and gender equality.
Planning and Organizing
Develops clear goals aligned with agreed strategies.
Identifies priorities and allocates resources effectively.
Anticipates risks and plans contingencies.
Monitors progress and adjusts plans when necessary.
Uses time efficiently.
Client Orientation
Understands and responds to the needs of clients and stakeholders.
Establishes productive partnerships based on trust and respect.
Anticipates problems and proposes appropriate solutions.
Keeps stakeholders informed of progress and challenges.
Delivers services and outputs within agreed timelines.
Education
High school diploma or equivalent is required.
Work Experience
A minimum of seven (7) years of progressively responsible experience in project fund management, budgeting, administrative work or a related area is required.
The minimum experience requirement is reduced to five (5) years for candidates who possess a first-level university degree or higher.
Experience with Enterprise Resource Planning (ERP) systems such as Oracle, SAP and Umoja is required.
Experience working with multiple donor-funded projects is required.
Experience in reconciliations and reporting is desirable.
Experience using computer applications, particularly Microsoft Excel, is desirable.
Experience working within the United Nations system or similar international organizations is desirable.
One (1) year or more of experience in data analytics or a related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat.
For this position, English is required.
How to apply
For more information and job application details, see; United Nations Environment Programme Programme Management Assistant Jobs in Kenya
Find daily jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.
Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.
Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to 1 Best Africa Jobs.
