National Quality Control Laboratory (NQCL) Assistant Director Administration Jobs in Kenya
Job Summary
Provide strategic leadership and oversight for administration, facilities management, transport services, security operations, insurance management and workplace support services.
Ensure efficient administration systems, safe working environments and effective management of organizational assets, resources and support services.
Key Responsibilities
Initiate the development of administrative policies, strategies and programmes.
Oversee implementation of administrative policies, procedures, strategies and programmes.
Oversee maintenance and management of company buildings, grounds and facilities.
Coordinate transport services including vehicle insurance, repairs, maintenance and inspections.
Coordinate provision of security services and ensure protection of personnel, assets and the workplace environment.
Ensure implementation and maintenance of a healthy, safe and conducive work environment.
Coordinate provision of office accommodation, office equipment and administrative support services.
Facilitate office space allocation and optimal utilization.
Oversee maintenance and replacement of office electrical appliances and equipment including lighting systems, heaters, cookers, refrigerators, vacuum cleaners, floor polishers, water dispensers and related facilities.
Oversee maintenance and servicing of office machinery and equipment.
Coordinate periodic inventory of office furniture and equipment and ensure assets remain serviceable.
Verify utility bills, including water and electricity, and other administrative expenses prior to payment.
Initiate development, implementation and review of insurance policies, strategies and programmes.
Identify and ensure all insurable risks are adequately covered by appropriate insurance solutions.
Manage underwriting processes by ensuring accurate information is provided for risk assessment and pricing.
Manage relationships with insurers, reinsurers, brokers, regulators, assessors, investigators and other insurance stakeholders.
Facilitate timely processing and settlement of insurance claims.
Negotiate complex claims and provide interpretation of insurance policy provisions and coverage terms.
Advise management on operational changes that may affect insurance coverage, exclusions, warranties or policy effectiveness.
Maintain accurate records of insurance policies, claims
and related documentation.
Facilitate risk surveys and motor vehicle valuation exercises to ensure adequate insurance coverage.
Administer the staff medical scheme and related employee welfare programmes.
Qualifications
Bachelor’s Degree in Public Administration, Sociology, Business Administration or an equivalent qualification from a recognized institution.
Master’s Degree in Public Administration, Sociology, Business Administration or an equivalent qualification from a recognized institution.
Professional qualification and membership in a relevant professional body, where applicable and in good standing.
Leadership course lasting not less than four (4) weeks from a recognized institution.
Proficiency in computer applications.
Experience
Minimum cumulative service period of twelve (12) years of relevant work experience.
At least three (3) years of experience at the level of Principal Administration Officer or in a comparable position.
Key Competencies
Administration and Facilities Management.
Office Operations and Support Services Management.
Transport and Fleet Management.
Security and Workplace Safety Management.
Asset and Inventory Management.
Insurance and Risk Management.
Contract and Service Provider Management.
Budgeting and Resource Planning.
Policy Development and Implementation.
Leadership and Team Management.
Stakeholder Engagement and Negotiation Skills.
Problem-Solving, Decision-Making and Organizational Skills.
How to apply
For more information and job application details, see; National Quality Control Laboratory (NQCL) Assistant Director Administration Jobs in Kenya
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