United Nations Office at Nairobi Human Resources Assistant Jobs

United Nations Office at Nairobi Human Resources Assistant Jobs; This position is located in the United Nations Office at Nairobi (UNON), Human Resources Management Service (HRMS), Staff Benefits and Entitlements Section (SBE).

Within delegated authority, the incumbent will report to a Cluster Lead or Section Chief.

Responsibilities

Administration of Entitlements:

Carries out onboarding processes of selected candidates and processes personnel actions (PA)

Issues Letters of Appointment and conducts orientation training; monitors contract expiration dates, processes requests and actions contract extensions; conducts eligibility review of staff for contract conversion

Processes temporary and permanent staff movements and related administrative actions including those related to inter-agency agreements

Processes off-boarding and related separation personnel actions

Reviews and prepares documentation for Pension Fund enrollment and disability benefit awards

Advises staff on entitlements and benefits, processes them in the system

Maintains family status of staff members and administers dependency entitlements

Reviews and approves time and attendance requests (Parental leave, sick leave, SLWOP, R&R, etc.)

General:

Monitors implementation and compliance with regulations through ERP systems, ECC reports, and staffing tables

Assists with data collection, analysis, and preparation of reports for information sharing, queries, planning, and decision-making

Assists with visualizations and updating information materials such as web pages or brochures

Ensures requirements and background information used for data analysis are documented

Performs other relevant duties as required

Competencies

Professionalism:

Ability to apply UN administrative and HR rules and regulations

Ability to perform a broad range of personnel actions, entitlements, and benefits

Ability to identify issues, apply good judgment, and formulate recommendations

Demonstrates initiative, persistence, and calmness

under stress

Commitment to gender equality and equal participation of women and men

Communication:

Speaks and writes clearly and effectively

Listens, interprets messages correctly, and responds appropriately

Tailors language, tone, and style to audience

Demonstrates openness in sharing information

Client Orientation:

Considers all service recipients as clients and seeks to meet their needs

Establishes productive partnerships with clients and gains their trust

Keeps clients informed of progress or setbacks

Meets timelines for delivery of services

Education

Completion of a high school diploma or equivalent is required

Work Experience

7 years of progressively responsible experience in HR management, administrative services, or related area required

Minimum years reduced by 2 for candidates with a first-level university degree

5+ years of experience administering staff benefits and entitlements required

Experience with ERP systems desirable

Experience serving clients in staff administration within UN Common System or similar organization desirable

1+ year of experience in data analytics desirable

Languages

English required; French also a working language of the UN Secretariat

How to Apply

For more information and job application details, see; United Nations Office at Nairobi Human Resources Assistant Jobs

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