United Nations Office at Nairobi Human Resources Assistant Jobs
United Nations Office at Nairobi Human Resources Assistant Jobs;The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services.
These positions are located in the United Nations Office at Nairobi (UNON), Human Resources Management Service (HRMS), Talent Acquisition Unit. The Human Resources Assistant will report to the Human Resources Officer.
Responsibilities
Recruitment and Placement
Assist in processing vacancy announcements.
Participate in the selection of candidates for secretarial, clerical and related categories positions, including evaluating and screening applications, preparing candidate profiles, conducting preliminary interviews, conducting roster searches for vacancies, and identifying short-lists of candidates.
Assist in the filling of posts for all categories, including initiating and following up on reference checks and academic verifications, ensuring completion of pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statements of Emoluments.
Assist in the recruitment of consultants and individual contractors, including posting job openings, review and placement of consultants and individual contractors.
Assist in organizing and coordinating competitive recruitment examinations.
Oversee the maintenance of vacancy announcement files and tracking status of vacancy announcements.
Review and process personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).
Staff Development and Career Support Training
Assist in the organization and conduct of training courses and workshops.
Job Design and Classification
Assist in reviewing and processing requests for classification.
Provide advice and respond to general queries on classification procedures and processes.
Local Outreach Initiatives
Assist with local outreach initiatives to attract potential talent, including university career fairs, online webinars, and social media platforms such as LinkedIn.
Assist with local head-hunting initiatives to attract qualified candidates to apply for advertised vacancies.
Roster Management
Assist in building and maintaining rosters and talent pools of pre-qualified candidates across critical job families to support surge and urgent recruitment needs.
General
Maintain HR-related automated systems and databases and prepare periodic reports and statistics.
Undertake research on a range of HR-related issues and assist
in preparing notes and reports.
Provide general office support services, including processing, drafting, editing, proofreading and finalizing correspondence and communications.
Maintain electronic and paper filing systems and records.
Schedule appointments and meetings and monitor deadlines.
Prepare written responses to HR-related queries.
Train and supervise new and lower-level staff within the unit.
Perform other related duties as required.
Competencies
Professionalism.
Planning and Organizing.
Client Orientation.
Education
Completion of High School diploma or equivalent is required.
Supplemental training in Human Resources, Administration, or a related area is required.
Bachelor's degree in Human Resources, Business Administration, or a related field is desirable.
Job-Specific Qualifications
Training in Enterprise Resource Planning (ERP/SAP), such as Umoja or a similar system, is desirable.
Work Experience
A minimum of seven (7) years of progressive work experience in human resources, administration, or a related field is required, including at least two (2) years in recruitment.
The minimum years of relevant experience is reduced by two years for candidates who possess a first-level university degree.
At least three (3) years of experience in end-to-end recruitment processes and onboarding of staff is required.
At least three (3) years of experience using recruitment and outreach tools such as PeopleSoft or Inspira is required.
Experience using Enterprise Resource Planning (ERP) systems such as SAP is desirable.
Experience as a recruiter within the United Nations or a similar international organization is desirable.
Experience in HR data analytics or a related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat.
For this position, English is required.
French is desirable.
English – UN Level II (Reading, Writing, Listening, Speaking).
French – UN Level II (Reading, Writing, Listening, Speaking) – desirable.
How to apply
For more information and job application details, see; United Nations Office at Nairobi Human Resources Assistant Jobs
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