International Rescue Committee Program Development and Awards Advisor Jobs in Kenya
Job Summary
The IRC is seeking two (2) Program Development & Award Advisors. These positions are open to candidates in the West and Central Africa Region (WACAR), or other IRC locations in GMT and EAT time zones, who have significant experience working in West and Central Africa countries. Candidates based in these countries are encouraged to apply.
The Purpose of the Role
As part of the Regional Program and Award Support (RPAS) team, the PDAAs oversee a diverse portfolio of awards across the humanitarian, recovery, and development sectors.
PDAAs liaise with country programs, HQ departments and donor contacts to ensure high-quality guidance and support to country offices throughout the award lifecycle.
These roles will support country programs in the West and Central Africa region (WACAR) with donor compliance, award management, and producing high-quality donor deliverables.
They will advise on IRC’s partnership system (PEERS), manage donor relationships including with HQ counterparts.
In addition, these roles will support WACAR country programs in securing funding for their programmes, through supporting and leading pursuit of new funding opportunities, in line with IRC’s Business Development Strategy.
Support includes all phases of the business development process, from opportunity identification to contract signature, including pre-positioning, partnerships building, proposal development, and due diligence phases.
Successful candidates will have a strong track record of contributing to new humanitarian and development funding opportunities, deep knowledge of donor rules and regulations, and experience collaborating with local partner organizations.
Scope and Authority
These roles have no line management responsibilities.
Key Working Relationships
These positions will report jointly to the Senior Program and Awards Advisor (SPAA) and the Head of Business Development (HBD) for the WACAR region.
Work closely with RPAS team members, country program grants and partnership teams, and across all teams within the Awards Management Unit, Crisis Response Recovery and Development Department, Global Supply Chain, Finance, Office of General Counsel, Technical Excellence, and other key departments within IRC.
PDAAs also serve as donor and partner points of contact as applicable per region.
Key Accountabilities
Awards Management and Compliance
Manage a portfolio of awards for the WACAR region as assigned.
Provide timely support on narrative reporting and post-award deliverables, guiding country offices on amendments, modifications, and submissions while collaborating with technical and financial staff.
Provide support on budget realignments, changes in scope, NCEs, and other amendments for project elements not captured at proposal stage or emerging needs.
Serve as first point of contact for country program-based awards staff to problem solve, guide and advise them on compliance post-award issues.
Manage donor relationships by maintaining communication on contractual issues, updates on program implementation and following up on compliance queries and securing changes and approvals as needed.
Guide and coach country offices on partner management policies and PEER system compliance, and review and process sub-grants/partnership agreements.
Provide support to and monitor projects to ensure compliance with donor guidelines and IRC internal requirements.
Monitor award spending and help problem-solve for under-/over-spending.
Provide technical advice to country offices on ad-hoc donor compliance issues.
Participate in meetings and calls with country teams to support donor compliance, submissions and award management.
Ensure lessons learned from finalized projects are fed back into new Business Development.
Support country programs to follow IRC policies and procedures and maintain integrity of awards-related data.
Stay informed about programmatic issues and security and political developments affecting implementation.
Coordinate with RPAS and AMU colleagues for information sharing and awards support.
Ensure proper donor-related and
contractual documentation to support compliance and audit readiness.
Participate in recruitment and onboarding of country program Grants Coordinators and Heads of Grants.
Contribute to development of training materials and delivery of training for country staff.
Onboard new country office Grants and Partnerships staff and PAS team members.
Mentor and coach Grants and Partnerships staff on IRC systems and processes.
Contribute to AMU and regional strategic priorities and initiatives.
Other duties as assigned by supervisor.
Business Development
Help drive business development in the region by providing effective proposal support, ranging from direct proposal management to light quality assurance.
Support country offices with donor engagement, intelligence sharing and positioning with prioritized donors.
Represent IRC externally at country-specific meetings, with donors and stakeholder networks in donor capitals as needed.
Coordinate proposal development, including opportunity assessments, timelines, recruitment support, budget development, meeting coordination, drafting and proofreading proposal sections.
Collaborate with technical leads, advisors, and country offices to support development of competitive proposals.
Provide quality assurance and compliance support on proposals.
Lead or support coordination and inputs from consortium partners.
Coordinate and support regional reviews and approvals of proposal packages.
Review agreements and support award negotiation and hand-over processes.
Work with RPAS to incorporate lessons learned from implementation into proposal design.
Maintain complete and accurate electronic files and proposal documentation.
Deploy to offices to lead proposal development when required.
Facilitate internal post-submission debrief sessions and lessons learned reviews.
Person Specification
Essential Skills, Knowledge and Qualifications
Degree, preferably in a subject related to IRC’s work (International Relations, Refugee or Migration Studies, Development Studies, Public Policy) or equivalent experience.
Fluency in English and French, both spoken and written.
Good understanding of humanitarian aid and development programming.
Ability to work collaboratively as part of a diverse team and handle a multifaceted workload.
Good financial management and budgeting skills.
Ability to analyze and synthesize information.
Proven organizational skills, attention to detail, ability to prioritize tasks, and learn quickly.
Excellent interpersonal and communication skills.
Ability to work independently in a very fast-paced environment.
A flexible and calm work attitude.
International work experience in the Global South is a plus.
Excellent IT skills (Word, Outlook, Excel).
Ability to travel internationally, sometimes on short notice and to insecure areas (15%).
Experience
Experience with and a strong understanding of institutional donors’ compliance requirements, including UN, World Bank, US government, and/or European government donors.
Experience working at a distance and supporting country-based staff.
Experience writing, reviewing and editing narrative and financial reports with excellent attention to detail.
Experience working on new funding opportunities in the humanitarian and international development sectors with multilateral and bilateral donors (FCDO, EU, ECHO, GFFO, BMZ, Sida, SDC, World Bank, US Department of State, etc.).
Experience collaborating with local partner organizations.
Experience with strategies and proposal processes of key government and statutory donors including US, UK, EU, German and Scandinavian donors.
How to apply
For more information and job application details, see; International Rescue Committee Program Development and Awards Advisor Jobs in Kenya
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