Program Assistant - FilmAid International

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Location: Kenya (Nairobi)

FilmAid International (FilmAid) invites applications from qualified Kenyans to fill the above position.

The position, based in Nairobi, will report to the Director of Programmes, and will be responsible for providing programmatic and logistical support to the FilmAid field (Kenya and Tanzania) programs.

This position will require spending 30% of the time in the field.


  • Assist in drafting and compiling monthly, annual and donor reports.
  • Compile and analyze records of program statistics.
  • Research staff training opportunities and facilitate organization of staff trainings
  • Assist in the development of grant proposals
  • Participate in the drafting of yearly workplans
  • Research and acquisition of video content.
  • Keep accurate master record of film and book libraries
  • Conduct internet research on topics including best practices, fundraising, and other resources, to circulate to the field staff, and respond to other technical assistance requests.
  • Focal point for field communications: coordinate newsletter ideas with headquarters, website information update, drafting communication materials, coordinate FilmAid’s participation in events, etc.
  • Represent FilmAid in program meetings
  • Assist in the development of field monitoring tools, and participate in field data collection.
  • Help coordinate monitoring and evaluation activities
  • Assist the Director of Programmes in monitoring field programs
  • Assist and co-ordinate recruitment of interns
  • Co-ordinate administration of the annual FilmAid scholarship
  • Provide training to field staff
  • Provide other support to field programmes
  • Perform any other duties as may be assigned by the supervisor.
  • Maintain absolute confidentiality of all information that he/she may have access to in the execution of his/her duties.

    Administration and Logistics

  • Provide logistical support to the regional field programs, which include: flight bookings and hotel reservations and processing of camp permits.
  • Assist in taking minutes in meetings
  • Coordinate meetings, regional workshops and site visits

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