Administrative Assistant Vacancies

Location: Kenya

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Hivos Kenya is looking for an Administrative Assistant to provide administrative support to The Africa Biogas Partnership Programme (ABPP) Team.

ABPP aims to establish a domestic biogas sector in six African countries: Burkina Faso, Ethiopia, Kenya, Senegal, Tanzania and Uganda.

In each country a local (government) agency is in charge of programme implementation and partnerships have been created with governments, NGOs, micro-finance and vocational training institutions and people organizations.

The administrative assistant will work 75% for the ABPP and 25% directly for the Kenya office Regional representatives.

Responsibilities: Accounting and Finance

  • Manage Petty Cash.
  • Prepare and process purchase office goods and services.
  • Perform bank reconciliations.
  • Research price and purchase office goods and services.
  • Assist in providing monthly financial reports and other reports as needed.
  • Check travel expense reports for the ABPP Team. Administrative
  • Coordinate and maintain records for staff, office space, phones, parking, company credit cards and office keys.
  • Set up and coordinate meetings and conferences (reserve meeting rooms and AV equipment, arrange catering etc).
  • Set up accommodation and entertainment arrangements for company visitors.
  • Assist with and organize travel arrangements as needed including VIASs.
  • Take Minutes at office meetings and meetings with other stakeholders.
  • Managing agendas and arranging of appointments and meetings.
  • General clerical and programme based work.
  • Perform support tasks for the local Hivos office such as: 1. All administrative and secretarial duties, such as updating the department diary and making travel arrangements are performed for the bureau. 2. Various support tasks are performed as given out from time to time.

    Personal Competencies and Qualifications:

  • The ideal candidate will have strong interpersonal skills.
  • S/he enjoys time management and is talented in office administration.
  • Enthusiastically supports a team of committed professionals.
  • S/he is poised and enjoys personal interaction
  • Well organized and self-directed as well as comfortable managing multiple priorities.
  • The candidate will be proficient in Computer (Sage Pastel, MS Office Suite especially Word and Excel).
  • Bachelor’s degree in accounting/Administration.
  • Knowledge of French is a requirement.

    This is a full time position and will be on a one year renewable contract.

    Those meeting the requirements should submit a motivation letter and CV via email to: Administrator/Accountant, Hivos/ABPP, ACS Plaza, Lenana Road, P.O BOX 19875-00202, Nairobi.

    Email: info [at] hivos.or.ke

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