Hope Worldwide Kenya Careers
Admin
In charge of office security and equipment e.g. office keys, gate passes, packing lists etc.
In charge of vehicle scheduling and vehicle mileage reconciliation
Ensuring timely receipt of rent payment documents and adherence to the lease agreement; As far as possible maintaining cordial relations with site Landlord.
Office maintenance and supplies (approve minor maintenance jobs, ensure adequate supplies throughout the month)
Ensure that all sites assets are properly maintained, tagged and the physical item details correspond with the site asset register.
Ensure that any damage or loss of assets or supplies is reported to the Administrative Officer and the Head Office staff responsible for assets.
Overseeing all store operations at the site(s)
Identify I.T. support needs, communicate and coordinate on required assistance with I.T Officer/ Coordinator 8. Coordinate regional and departmental admin matters
Procurement
Verification of supplier documents
Initiating ‘low value purchases’
Timely preparation and submission of regional requisitions to Procurement Department
Verification of received items verses items requested.
Qualifications:
Bachelor’s Degree in accounting or related discipline or minimum CPA Part II qualification
Minimum 3 years working experience in Finance/ Administration
Working knowledge of MS Word, MS Excel MS Outlook Skills and Competencies
Good interpersonal skills Organizational and supervisory skills; ability to multi-task
Good written and oral communication skills;
Knowledge/Experience in fleet management, stores management, security, asset management and equipment/ business insurance is an added advantage
Familiarity with procurement and HR processes
Ability to take initiative and work independently
Commitment to and understanding of HOPE worldwide Kenya vision, mission and values;
6. Administration Officer
Location: Head Office-Nairobi Direct supervisor: Finance & Administration Director
To ensure that the administrative functions of the organization are carried out efficiently and effectively.
Key deliverables
Preparation and administration of the overall Administration Departments’ annual and monthly budgets.
Also preparation of admin supplementary budgets from time to time Supervise the Logistics Officer in his daily work of ensuring that all vehicles are well maintained, fueled, insured and mileage claims filled and forwarded to Finance on time every month.
Supervise the daily scheduling of program vehicles to meet the transport needs of the organization.
Supervise, train and appraise the admin team to ensure they succeed on their deliverables.
Directly or indirectly supervise the administrative support staff such as the Receptionist, Office Assistants, Security staff, Stores Coordinator and Drivers.
Determine their tasks and responsibilities to fit into the overall administrative goals and objectives of the organization. Management of cash and working closely with Finance department in this role.
Custody of Administrative Documents and ensure all contents are well stored, recorded and accounted for.
Check and approve admin payments and requisitions as per the approved budget.
Oversee the administration of all HWWK assets and equipment ensuring that staff members are supplied with what they need in the course of their work.
Allocate working space to staff members at the HQ as per the needs vs resources available.
In charge of insuring all HWWK assets, lodging and following up claims with the insurance company.
Work closely with Stores Coordinator to ensure that all HWWK stores are operational as per the organization’s policy on Supplies Management.
As a member of the Disposal Committee, ensure that the asset register is well updated and all old, spoilt or unwanted assets are disposed as per the disposal policy.
Reviewing and updating the Administration Policy as necessary and to oversee its implementation across all sites. Prepare lease agreements when acquiring new offices for the organization.
Negotiate with the landlords and ensure that the interests of the organization are taken into consideration before the agreements are signed.
Ensure that rent in all sites is paid on time and leases renewed/notices given as may be necessary.
Compile administration reports and submit to finance & Administration Director by 10th of each month Supervise Security Guards in their day-to-day work and oversee general security matters within the organization.
Compile airtime balances
per program at the end of the month.
Prepare airtime requisitions for all programs on a monthly basis.
Distribute the same to staff as per the approved allocations.
Qualifications
Bachelor’s degree in Arts or Social Sciences or other related discipline or specialized training in Administration, or equivalent work experience.
Minimum 3 years of experience in Administration work performed
Working knowledge of MS Word, MS Excel MS Outlook and PowerPoint Skills and Competencies
Able to manage Admin staff relationships and departmental relationships
Strong organizational and managerial skills; ability to multi-task Good written and oral communication skills;
Good basic knowledge of arithmetic and ability to understand and work with numbers
Possess excellent people skills and ability to motivate to achieve results;
Good leadership and supervision skills
Experience in negotiation skills, fleet management, stores management, security, asset management and equipment/ business insurance
Familiarity with procurement and HR processes
Ability to identify administrative gaps and emerging administrative needs of the organization;
Ability to take initiative and work independently; be solution oriented and ability to network for results
Commitment to and understanding of HOPE worldwide Kenya vision, mission and values;
7. DICE HTS Counselor
Reporting to: DICE Coordinator
Location: LOWER EASTERN - Kitui, Mwingi,Makindu, Machakos; UPPER EASTERN - Meru, Embu, Chuka; CENTRAL - Nyeri, Mwea, Muranga, Kirinyaga
This position is responsible for provision of HTS and other EBI services at the Drop-in Service Centre. The DICE HTS Counselor works closely with the DICE Coordinator, Clinician and Data Assistant.
Roles & Responsibilities:
Take the lead in planning and providing HTS services at the DICE
Facilitate approved EBI s among Key populations including RESPECT and Sister to Sister Kenya.
Work closely and support counselors providing services at outreach sites
May also be assigned to provide HTS services during KPs outreach sessions
Ensure all required HTS supplies and commodities are sourced on time.
Responsible for the management of all HTS commodities used at the DICE and during outreach
Liaise with the DICE Coordinator, Clinician, and Data Assistant in identifying needs of KPs and delivering required services.
Ensure implementation of quality HTS services in line with national guidelines and SOPs for national test.
Participate in regular counselors’ supervision and debriefing sessions.
Ensure all HIV +ve clients are linked to care and treatment.
Facilitate the formation of support groups for people living with HIV and discordant couples.
Facilitate the delivery of targets allocated to the county using the most cost-effective strategies.
Participate in weekly planning and debriefing session.
Submit accurate and complete lab register records and HTS reports
Qualificatons
Diploma in psychological counseling from a recognized institution
Valid HTS certificate certified by NASCOP
Certified in facilitation of Sister to Sister and RESPECT K EBIs.
Should have a minimum 1 years’ experience in working with KPs.
Demonstrated ability in Mobile HTS planning and facilitation
Ability to work and deliver results with minimum supervision
Demonstrated ability to work as a team player.
Personal Traits, Qualities and Aptitude
Able to work in a community setting and relate well with key populations.
Relate to others in a manner that creates a sense of teamwork and co-operation.
Willingness to travel to, hard to reach and underserved areas and facilitate HTS service provision.
Maintain effective communication with colleagues, both junior and senior.
High level of integrity and honesty.
Utilize systems effectively to ensure economical use of equipment and supplies.
More Hope Worldwide Kenya Jobs at - Page | 1 | 2 | 3 | 4 |
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