International Organization for Migration Jobs in Kenya

3. International Organization for Migration Finance Assistant - SSI Jobs in Kenya

The overall objective of the program is to support the political transition of Somalia towards a functioning and stabilized Federal State through activities that promote good governance, consolidation of the federal structure, and a receptive environment to respond to emerging political contingencies.

Under the overall guidance of the Resource Management Officer of OTI Somalia in Nairobi, and under the direct supervision of the Senior Finance Assistant, the successful candidate will be responsible for providing assistance in the implementation and monitoring of the SSI project.

The incumbent will be responsible for performing routine administrative/financial functions such as processing of invoices, payment of bills and assisting in reconciliation of accounts in connection with IOM activities in IOM Nairobi.

Core Functions / Responsibilities:

The Finance Assistant responsibilities will include, but not be limited to, the following:
  • Assist and provide technical support to the Accounts Unit staff, in particular with the data entry into the PRISM accounting system;
  • Assist and provide support to Senior Admin/Finance Assistant in preparation of Payment Completion Form (PCF) of all completed grants;
  • Reviewing all kinds of payments starting from PRF to payment requests and insures all the supporting documents are attached herewith;
  • Responsible to submit all SSI payments signed by the authorized signatories to IOM Mission Finance Unit for treasury entries and follow up with them in order to get payments released on time;
  • Responsible to maintain log sheet of all SSI Grant payments and extract PRISM report of grants to reconcile with log sheet from time to time;
  • Responsible to prepare RFPs related to operations and office;
  • Responsible to submit copies of RFPs of each grant payment to the Grant Unit;
  • Responsible to Inform all the units when cheques/bank transfers are ready;
  • Responsible for extensive filing system within the sections;
  • Maintaining a tracking record of all the payments generated within SSI and forwarded to Resource Management unit ;
  • Assist in posting accounting transactions in SSI-IOM parallel tracking system (in excel) for eventual transfer to the DATABASE/OTI Anywhere;
  • Assist the Senior Finance Assistant to ensure all the grants have been charged accurately and according to the budget;
  • Assist in Preparing grant expenditure records reconciliations on a weekly basis between the SSI Finance records/PRISM and the DATABASE/OTI Anywhere;
  • Perform other related duties within the incumbent’s capabilities that might be assigned by the supervisor.

    Required Qualifications and Experience


  • University Degree in Accounting and Finance, Business Administration, Public Administration, or an equivalent combination of training and experience. Or Certified Public Accountant (CPA), or ACCA or its equivalent;
  • Thorough understanding of USAID Procurement and Logistics policies, rules and regulations;
  • Strong knowledge of computer applications, especially MS Word, Excel, Outlook and Access.
  • Knowledge of SAP is an added advantage.

  • Preferable five (5) years of relevant professional experience in a busy administrative and finance office/environment;
  • Previous work experience in grants or finance related field especially on USAID funded projects.
  • Previous experience with UN and International Agencies, or NGO’s an advantage;
  • Demonstrated ability to maintain integrity in performing responsibilities assigned;
  • Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision.
  • Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
  • Demonstrated ability to maintain integrity in performing responsibilities assigned.

    Fluency in English required. Somali is an added advantage.

    Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

    Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

    Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered.

    In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

    How to apply:
    Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (SVN No) and Vacancy Name with three professional referees and their contacts (both email and telephone) to:

    Closing Date: 21st February 2017. Only shortlisted candidates will be contacted.

    More IOM Jobs at - Page | 1 | 2 | 3 | 4 | 5 |

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