World Agroforestry Centre Vacancies in Kenya
World Agroforestry Centre Accounts Assistant Vacancies in Kenya
Duties and ResponsibilitiesInternal Control SystemsAdhere to internal control systems that will ensure that the centre attains its objectives, produce accurate and reliable data for decision making, ensure compliance to policies and laws of host countries and safeguard the centre assets
Evaluate and communicate internal control deficiencies in a timely manner to supervisor
Ensuring the processing and payment of all supplier invoices.
Certifying that all supporting documents for payments are provided and all mandatory approvals are availed
Perform goods matching and invoice matching for both local and international suppliers
Verify, process, and ensure that all direct payments and 100% pre-payments to suppliers without credit facilities are done within 24hours of receipt.
Prepare all supplier reports, update the tracker and ensure all suppliers payment documentations are properly achieved
Reconciliation of all Suppliers
Reconciliation of all SUNDRY suppliers accounts and follow up.
Administer, manage user training, track and ensure both usage and payment of Corporate Credit Card
Assist in credit card applications and card issuance
Process payments on time and update card holders on the status of their cards and handle any dispute/communication with CBA
Chargeback’s:
Continuous updates on monthly telephone chargeback’s and network recharges for the Centre (ICT annual income).
Post the TAS& IVDN chargeback’s and centre vehicle usage chargebacks
Petty cash returns:
Vouch, verify and ensure accuracy before booking the petty cash returns from HQ in the financial system and make reimbursement
Uploading OTC's
Assist in uploading of OTCs.
Commitment Ledger:
Assist in the reconciliation of the commitment ledger.
In charge of the ILRI account:
Assist in the reconciliation of the ILRI account.
Skill set
Bachelor’s Degree in Commerce or a related field
CPA (2)/ACCA or International equivalent
Up to 2 years of experience.
Accuracy in verification of documentations
Communication and user trainings guidelines to staff on credit card usage
Good understanding of budgeting and financial management procedures
Proficiency in database applications and MS office suite
Excellent interpersonal skills, demonstrated ability to work effectively in a multicultural team
Ability to organize and manage multiple priorities, work under pressure, and meet deadlines.
Strong self-starter with initiative to identify opportunities and take appropriate action.
Job Summary
The Accounts Assistant will ensure timely payment and reconciliation of all suppliers
S/he will apply for, administer, enhance, track and ensure both usage and payment of Corporate Credit Card (CBA) are up to date
S/he will ensure timely petty reimbursement
S/he will process Centre’s chargeback’s and ensure annual targets are met
S/he will assist in follow up on commitment Ledger:
S/he will assist in uploading OTC's and raising Invoices
For more information and job application details, see; World Agroforestry Centre Accounts Assistant Vacancies in Kenya
World Agroforestry Centre Assistant Accountant Vacancies in Kenya
Duties and Responsibilities
Internal Control Systems
Adhere to internal control systems that will ensure that the centre attains its objectives, produce accurate and reliable data for decision making, ensure compliance to policies and laws of host countries and safeguard the centre assets
Evaluate and communicate internal control deficiencies in a timely manner to supervisor
Ensuring the processing and payment of all supplier invoices.
Certifying that all supporting
documents for payments are provided and all mandatory approvals are availed
Perform goods matching and invoice matching for both local and international suppliers
Verify, process, and ensure that all direct payments and 100% pre-payments to suppliers without credit facilities are done within 24hours of receipt.
Prepare all supplier reports, update the tracker and ensure all suppliers’ payment documentations are properly achieved.
Reconciliation of all Suppliers
Reconciliation of all monthly suppliers accounts and follow up.
Administer, manage user training, track and ensure both usage and payment of Corporate Credit Card
Facilitate credit card applications and card issuance
Process payments on time and update card holders on the status of their cards and handle any dispute/communication with AMEX
Petty cash count:
Oversee and conduct quarterly surprise cash count, reconciliation and ensure petty cash policies and procedures are followed in the centre.
Chargeback’s:
Continuous updates annual office space monthly chargeback’s (Operations annual income).
Monthly processing and posting of the conference, room and facilities hire
In charge of the ILRI account:
Track, collate, seek approval of all ICT related chargebacks, invoice ILRI and make follow ups to ensure timely settlement of invoices on monthly basis.
Reconcile the ILRI account and update tracker on the outstanding invoices on a monthly basis, request for the balance (owed by ICRAF to ILRI) semi-annually.
Commitment Ledger:
Analyse and reconcile commitment ledgers on a monthly basis to ensure no long outstanding LPOs are cleared from Procurement by updating the tracker.
Uploading OTC's
Check, verify and ensure that all supporting documentations and approvals have been made before uploading thereafter upload.
Skill set
Bachelor’s Degree in Commerce or a related field
CPA (K)/ACCA or International equivalent
Up to 5 years of experience.
Accuracy in verification of documentations
Communication and user trainings guidelines to staff on credit card usage
Good understanding of budgeting and financial management procedures
Proficiency in database applications and MS office suite
Excellent interpersonal skills, demonstrated ability to work effectively in a multicultural team
Ability to organize and manage multiple priorities, work under pressure, and meet deadlines.
Strong self-starter with initiative to identify opportunities and take appropriate action.
Job Summary
The Assistant Accountant will ensure timely payment and reconciliation of all suppliers.
S/he will apply for, administer, enhance, track and ensure both usage and payment of Corporate Credit Card (AMEX) are up to date
S/he will ensure timely petty cash count
S/he will process Centre’s chargeback’s and ensure annual targets are met
S/he will follow up on commitment Ledger and upload OTC's and raise Invoices
For more information and job application details, see; World Agroforestry Centre Assistant Accountant Vacancies in Kenya
For more World Agroforestry Centre Vacancies in Kenya see - Page | 1 | 2 |
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