Innovations for Poverty Action Jobs in Tanzania

1. Innovations for Poverty Action Finance & Accounting Manager Jobs in Tanzania

Innovations for Poverty Action (IPA) seeks a qualified Finance and Accounting Manager to join the team of the IPA Tanzania office. This position is responsible for developing and coordinating financial operations and procedures in order to ensure organizational effectiveness and efficiency.

He/she will lead accounting and financial management and support operational and administrative tasks within Tanzania. The Finance and Accounting Manager will report to IPA Tanzania’s Country Representative and work in close coordination with all IPA-Tanzania office staff and IPA headquarters.

Country Office Setup / Management
In coordination with the IPA Tanzania Country Representative, the Finance and Accounting Manager will be responsible for:
  • Developing best practice policies, procedures, and systems to facilitate efficient financial and operational management of the country office and its activities;
  • Consulting with IPA Local Counsel to ensure that IPA-Tanzania policies and procedures are compliant with applicable local and international regulations;
  • Providing capacity building for staff on financial management;
  • Assisting the Country Representative with the general administration and management of the IPA-Tanzania Country Office; and
  • Other work related duties that will be assigned by the Country Representative or her designee.

    Financial Management
  • Banking
  • Preparation of cheques and attendance to other bank activities
  • Timely and accurate preparation of monthly bank reconciliation statements for all IPA Tanzania bank and petty cash accounts;
  • Drawing cash and making deposits into the organization’s bank account
  • Submitting all other bank correspondence e.g. drafts, transfer requests etc.
  • Writing receipts for cash received and ensuring that this cash is deposited promptly
  • Writing bank instructions whenever appropriate

    Cashflow Management
  • Collecting and compiling monthly budgets and cash requests
  • Preparing and submitting monthly/quarterly/annual funding forecasts, cash flows and funding requests
  • Processing all fund transfers (international and within country)

    Disbursements / Payments
  • Verifying advance requests and advance / expense returns
  • Reconciling expense advances and ensuring that accounts are within acceptable levels
  • Submitting expense advance statements to ensure that staff are aware of outstanding amounts
  • Ensuring that advance requests are monitored against budgets and authorized by the Country Representative
  • Reviewing expense advance retirements to ensure that they are complete and accurate, and have appropriate supporting documentation
  • Processing cash disbursements including petty cash reimbursements and expense advances
  • Processing accounts payable ensuring timeliness and accuracy of information
  • Processing accounts receivable ensuring timeliness, accuracy of codes and appropriate backup
  • Working with Country Representative to set up an internal control system to prevent fraudulent transactions

    Payroll and Taxes
  • Processing of payroll and ensuring that pay slips are issued to staff at the end of each month
  • Managing staff registration with relevant government authorities (e.g. NSSF) and monthly filing of returns
  • Maintaining staff database and payment records

  • Submitting monthly financial reports to IPA Global and in-country management
  • Assisting with financial reports to donors, as required

  • Raising of payment vouchers and entering them in the check registers
  • Ensuring payments have appropriate authorization and appropriate supporting documentation
  • Recording payments, petty cash, expense reports, and receipts into SAGE
  • Making NSSF, PAYE and any other relevant (Pensions & Tax) submissions
  • Preparation, filing, and maintenance of proper accounting and financial records
  • Ensuring that confidentiality of all accounting related issues are respected and maintained at all times
  • Ensuring that the highest ethical standards of accounting and related issues are adhered to at all times
  • Upholding and enforcing all IPA accounting policies and procedures

    Operations / Procurement
    Note: these responsibilities will be temporary and directly related to the start-up of the office. When the office is large enough to justify the hiring of an Operations Manager, these responsibilities will be dropped from the FAM job description.
  • Source and manage relationships with competitive and reliable vendors to provide country office / project supplies, transportation, insurance, and personnel benefits (e.g. healthcare)
  • Ensure that all procurements being made in line with IPA procurement and finance policies and proper records of the process are maintained
  • Coordinate with clearing agents to ensure proper and expedient import and export from overseas and within East Africa
  • Ensure projects and the country office maintain appropriate inventories of assets and that these assets are insured
  • Work with Country Representative to secure all necessary permits to conduct research and operate within Tanzania
  • Assist Country Representative with the selection of an appropriate office site, lease negotiations and landlord relationships management, and office security management.

  • Bachelors degree in Commerce, Accounting, Business Administration, or other relevant field required. Masters Degree preferred.
  • Must be a registered accountant in Tanzania
  • At least 2 years of experience in a non-profit required
  • Enthusiasm for developing systems in a growing organization at start-up phase
  • Strong understanding of financial and tax regulations in Tanzania is essential
  • Knowledge of SAGE accounting software strongly preferred
  • Ability to maintain a high level of accuracy in preparing and entering information
  • Analytical and problem solving skills; decision making skills
  • Effective written, verbal and listening communications skills in English and Swahili
  • Attention to detail; good planning and organizational skills
  • Well-developed interpersonal and communication skills; high degree of professionalism
  • Computer literacy, specifically MS Excel for Windows
  • Ability to manage staff (supervisory experience)
  • Experience working within a complex organizational structure and managing work across multiple offices or field sites, spread across large geographic distances
  • Experience with USAID rules and regulations preferred

    Application Instructions
    Complete the J-PAL/IPA common application. After completing a brief registration, choose the Finance and Admin job category, then select “Finance & Accounting Manager, Tanzania”. Applications require a statement of purpose (cover letter) and CV.

    Given the volume of applications received, only shortlisted candidates will be contacted for an interview.

    For more information and job application details, see; Innovations for Poverty Action Finance & Accounting Manager Jobs in Tanzania

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