World Bank Jobs in Kenya

World Bank Team Assistant Jobs in Kenya


Introduction

The World Bank Country Office in Kenya is seeking a highly organized and energized professional, capable of operating effectively and discreetly in a very demanding, fast-paced and culturally diverse environment, to work as a Team Assistant based in Nairobi, Kenya.

Responsibilities

Operational and administrative support

  • Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to World Bank format and distribution.
  • Collect and input data provided by Task Team Leaders (TTLs) into the central database, including processing new project status reports.
  • Keep abreast of the Organization’s directives and ensure effective processing of all project documents.
  • Draft correspondence (standard letters, memos, faxes, etc.) conforming to the Organization’s regional standards, using proper grammar, punctuation and style and proofread materials;
  • Draft minutes of meetings and provide assistance in editing large documents.
  • Maintain up-to-date unit project files (both paper and electronic) and retrieve data from various sources and compile these for use by the TTLs. Program Leader, Country Director and/or the Country Management Unit (CMU).

    Information Management and Client interaction

  • Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle.
  • Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
  • Co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office;
  • Track and report on appropriate aspects of the Team’s operational activities

    Time management & Logistics planning

  • Co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information;
  • Track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters;
  • Solve non-routine problems creatively and resourcefully and assist in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, board presentation and signing, etc.
  • Serve as a back-up
    to other staff and Task Team Assistants on project and administrative tasks.
  • Occasionally perform Analytical tasks as may be requested by the Team Leader.

    Qualifications

  • Preferably a Diploma in Secretarial Studies or Office Management or Business Administration
  • Three (3) years relevant work experience in a large International or Service or Private Sector Organization;
  • Proficiency in using advanced functions on Bank standard computer applications (Windows applications: Word, Excel, and PowerPoint);
  • Knowledge of and ability to execute diverse work procedures related to the timely processing and production of assigned outputs and supporting administrative activities;
  • Applied knowledge of Bank’s organization, procedures and practices, including Bank records management and filing procedures;
  • Thorough knowledge of work procedures in assigned work unit;
  • Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps; and to follow through on team priorities in the absence of the team leader and respond to requests for information;
  • Ability to pass relevant Bank tests (e.g. English language, computer applications, etc.) as required;
  • Committed, dedicated and team player with ability to deal tactfully and effectively with staff and clients in a multi-cultural environment;
  • Proficient French / English skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style;
  • Effective time management and organizational skills;
  • Ability to produce high-quality work under pressure.

    How to apply

    Interested candidates should apply online by 27th November, 2017

    For more information and job application details, see; World Bank Team Assistant Jobs in Kenya

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