UNICEF Administrative Associate Jobs in Juba - South Sudan
UNICEF Administrative Associate Jobs in Juba - South Sudan
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
Responsibilities
Asset Master Records creation
Review asset/attractive items specifications in accordance to the required asset class.
Create asset purchase requisitions linking them to Asset Master Records ( AMR ).
Maintains and verifies correctness of items records in the VISION SAP database.
Assist in the preparation and compilations of the assets to be disposed of and update the  PSB Action registrar.
Invoice Processing
Responsible for collecting invoices and filing documents for approval and, thereafter processing in VISION.
Upload electronic files and verify results to destination system.
Respond to client transaction status and other inquiries.
Back up for Events and Conferences
Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.
Arranges times through liaising with participants over availability.
Liaises with budget focal points and section over costs and needs.
Prepares background
materials for participants and uploads cleared materials in the intranet.
Prepares and maintains agendas on meeting and events related to the work group commitments.
Property management, office equipment, vehicles Supports management of administrative supplies, office equipment and vehicles, updating inventory of items.
Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards.
General Administrative Duties
Maintains hard and electronic files as well as update database systems ensuring timely and appropriate recording, safekeeping and disposal of confidential information
Monitors the utilization of all financial input requisitions and report to the supervisor for necessary adjustments (over-utilization, shortage of funds, etc.) Familiarize with programme monitoring related instructions/tools and report to supervisor for significant changes
Qualifications
A minimum of 6 years of progressively responsible administrative or clerical work experience is required.
Fluency in English and local language of the duty station is required.
Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
How to Apply
Interested and qualified candidates should apply online by 26th October, 2018
For more information and job application details, see; UNICEF Administrative Associate Jobs in Juba - South Sudan
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to Jobs in Ethiopia.
