Trocaire Jobs in Kenya

1. Trócaire Finance and Administration Manager Jobs in Kenya

Trócaire works in and through partnership with local organisations to overcome poverty and promote justice in developing countries. Within the Horn & East Africa Region, Trócaire implements and manages development and humanitarian programme work.

Trocaire seeks to recruit a highly motivated staff for the Finance and Administration Manager to be based in Nairobi.

He/she will have overall management responsibility of providing financial and accounting management in compliance with Trocaire’s policies and donor requirements and Generally Accepted Accounting Principles and ensuring the financial integrity of the program with regards to controls, systems and financial reporting.

Essential Qualifications and Skills

  • Internationally recognized professional accounting qualification (CPA, ACCA)

  • Graduate qualification in accounting and financial management
  • At least five years post qualification experience in a finance/accounting role. This should include at least three years’ experience in an overseas position in the NGO sector.
  • Must have multi-donor financial management experience
  • Skills in developing, delivering and evaluating training for staff members.
  • Excellent communication and negotiation skills
  • Demonstrated ability to work with a participative style within teams.
  • Ability to work on own initiative.
  • A commitment to social justice and the ethos of Trócaire.

    How to Apply:
    For more information and job application details, see; Trócaire Finance and Administration Manager Jobs in Kenya .

    Interested applicants, who meet the above requirements, should submit their applications no later than Monday 16th January 2016.

    Applications will be reviewed as they come and only shortlisted candidates will be contacted.

    2. Trócaire Programme Assistant Jobs in Kenya

    Description of Position

    Provision of efficient administrative support to the Kenya country programme

    The Integrated Gender and HIV Programme
    The Missionary Grants Programme within the Country Director’s Office

    Background to the Role:
    The position is vital for ensuring that the effective administration of programmes is maintained. This is a replacement position.

    Contract Duration: 1 year renewable

    Duties & Responsibilities

    Programme Management & Communication
  • Supporting PM’s to maintain regular contact with partners and other stakeholders, primarily those associated with the Integrated Gender/HIV and Missionary programmes
  • Supporting Programme Managers (PMs) to assess partner applications
  • Provision and management of logistical support during key programme events
  • Assist in arranging programmes for in-coming and outgoing official missions, make appointments with other stakeholders
  • Maintaining data base of key information and servicing partners information needs in collaboration with PM’s
  • Follow up with the implementing partners for progress reports and submission of reports
  • Report writing as required

    Administrative Support

    a) Grant Management & Finance
  • Supporting PM’s in programme financial management
  • Working closely with finance team to ensure accurate reporting and accounting of grants
  • Accurate tracking and filing for monitoring each partners finances, transfers, key documents and reports
  • Ensuring that approved funds to partner organizations are transferred in a timely manner in line with the organizations policies and procedures
  • Uploading of budgets in Agresso and sharing this information with the team to ensure that expenditure patterns and allocation of expenses is properly tracked.
  • Tracking ancillary expenditure and advising the team on allocation of expenditures the ancillary budget for the team
  • Raising requisitions for the grants to partners.
  • Being the main contact person during audit exercises and responding to requests for information under the guidance of the PM.
  • Auditing the document library and ensuring up-to-date documentation storage.

    b) Office Administration
  • Managing all filing requirements (hard and soft copies) within programme portfolios, including opening, closing and keeping files up to date for all programmes
  • Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system for action and deadlines.
  • Collate and store information materials, publications, newsletters and other communication materials for use as appropriate.
  • Provision of auxiliary support to Project Officers (PO’s) and Programme Support Officers

    Monitoring and Evaluation
  • To support/follow up with partners in producing timely proposals and reports, which comply with Trócaire standards
  • Ensure that monitoring visits to partners are regular and reports are written on each visit
    Facilitate project reviews and evaluations as required
  • To accompany the PM and POs on a minimum of two partner visits per year.
  • To support the POs and PM in monitoring and evaluations including assisting with collation of documents, organising workshops and accompanying consultants.

    Missionary Grants Support
  • All duties and responsibilities outlined above also apply to the Missionary Programmes. This includes providing administrative support to the CD in correspondence and financial tracking and filing in relation to the provision of grants to missionaries.

    Additional details of exceptional aspects of the job
  • Able to work under pressure and adhere to tight deadlines on a wide range of tasks
  • Able to keep abreast of developments in the sector as a whole
  • Any other task, which may be assigned from time to time by the PM or Director of Programmes
  • The role encompasses travel for partner meetings and presentations

    Qualifications, Attributes and Other requirements specific to the role
  • Degree in related field, with 1 year’s relevant experience and appreciation of programme planning and management, or a Diploma in Development Studies coupled with at least 3 years experience in a similar role
  • Strong relationship management and positive approach
  • Good report writing and communication skills
  • Keen on detail, a high level of reliability, objectivity and honesty.
  • A positive approach and an ability to contribute to a strong dynamic team
  • An empathy with the values of Catholic Social Teaching.

    How to Apply:
    Interested applicants, who meet the above requirements, should submit their applications no later than Friday 27th January 2017.

    Applications will be reviewed as they come and only shortlisted candidates will be contacted.

    For more information and job application details, see; Trócaire Jobs in Kenya

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