Save the Children Jobs in Kenya

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4. Team Assistant, Migration and Displacement Initiative

Role Purpose:

  • Provide a professional administration support service to the Director, Migration and Displacement
  • Initiative (MDI) and the global MDI team, with specific focussed support to the Director. The role will
    also provide an opportunity to get involved in the migration and displacement sector and engage on
    related research, policy and programming issues.

    Other tasks include
  • Manage all travel booking arrangements for the Director and the MDI team, including other
    related requirements such as visas, hotel accommodation and foreign currency. It should be
    noted that most of the MDI team are not based in Nairobi.
  • Pro-actively manage and organise a variety of meetings, including dial-ins/Lync/Video calls, all
    logistics and checking attendees in advance – and where appropriate take notes and follow up
    on/monitor action points
  • Maintain a workflow tracking document / tool on the different MDI projects / initiatives etc.
  • Monitor the team’s budget and track the budget and process invoices for key projects
  • Provide support to Research Manager/Adviser in overseeing contracts/budgets for research
  • Play supportive role, if requested, in the analysis of research data
  • Prepare expense claims for the Director and team
  • Support with the design and production of communications materials for the team, e.g. power
    point presentations
  • Maintain filing and correspondence as necessary
  • Develop strong, positive relationships with all relevant stakeholders on behalf of the Director and MDI team.

    Qualifications and Experience

  • Minimum 2 years’ experience in a similar role
  • Experience of planning and organising meetings and events, with a strong attention to detail
  • Proficient in Microsoft Office
  • Sound judgement and an ability to effectively prioritise multiple tasks in a constantly changing
  • Ability to adopt a pro-active approach and offer solutions as appropriate
  • Willingness to learn new skills and engage in other elements of the MDI’s mandate as requested
  • Strong written and oral communication skills, fluent in English, with an eye for detail
  • Ability to liaise and communicate effectively with a broad range of people at all levels, across
    different cultures and to act with credibility, discretion, tact and diplomacy both within and without the organisation.
  • Maintain a calm disposition and positive outlook particularly when working under pressure
  • Self- motivated with ability to work autonomously
  • Commitment to the mission, vision and values of Save the Children.
  • Interest/knowledge in migration and displacement issues/debate would be of benefit.
    Application information

    If you are interested in this exciting job opportunity, please email a cover letter and up-to-date CV as a single document to with clear Subject heading for the position.

    Application closes 31st October 2016

    For more information and job application details, see; Team Assistant, Migration and Displacement Initiative
    We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

    Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

    Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

    Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents

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