Save the Children Jobs in Kenya
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4. Team Assistant, Migration and Displacement Initiative
Role Purpose:Provide a professional administration support service to the Director, Migration and Displacement
Initiative (MDI) and the global MDI team, with specific focussed support to the Director. The role will
also provide an opportunity to get involved in the migration and displacement sector and engage on
related research, policy and programming issues.
Other tasks include
Manage all travel booking arrangements for the Director and the MDI team, including other
related requirements such as visas, hotel accommodation and foreign currency. It should be
noted that most of the MDI team are not based in Nairobi.
Pro-actively manage and organise a variety of meetings, including dial-ins/Lync/Video calls, all
logistics and checking attendees in advance – and where appropriate take notes and follow up
on/monitor action points
Maintain a workflow tracking document / tool on the different MDI projects / initiatives etc.
Monitor the team’s budget and track the budget and process invoices for key projects
Provide support to Research Manager/Adviser in overseeing contracts/budgets for research
Play supportive role, if requested, in the analysis of research data
Prepare expense claims for the Director and team
Support with the design and production of communications materials for the team, e.g. power
Maintain filing and correspondence as necessary
Develop strong, positive relationships with all relevant stakeholders on behalf of the Director and MDI team.
Qualifications and Experience
Minimum 2 years’ experience in a similar role
Experience of planning and organising meetings and events, with a strong attention to detail
Proficient in Microsoft Office
Sound judgement and an ability to effectively prioritise multiple tasks in a constantly changing
Ability to adopt a pro-active approach and offer solutions as appropriate
learn new skills and engage in other elements of the MDI’s mandate as requested
Strong written and oral communication skills, fluent in English, with an eye for detail
Ability to liaise and communicate effectively with a broad range of people at all levels, across
different cultures and to act with credibility, discretion, tact and diplomacy both within and without the organisation.
Maintain a calm disposition and positive outlook particularly when working under pressure
Self- motivated with ability to work autonomously
Commitment to the mission, vision and values of Save the Children.
Interest/knowledge in migration and displacement issues/debate would be of benefit.
If you are interested in this exciting job opportunity, please email a cover letter and up-to-date CV as a single document to EA.firstname.lastname@example.org with clear Subject heading for the position.
Application closes 31st October 2016
For more information and job application details, see; Team Assistant, Migration and Displacement Initiative
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy
Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.
Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents
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