Medecins du Monde NGO Jobs in Kenya

For more than 35 years, Médecins du Monde (MDM), a campaigning medical organization committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organization do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MDM currently works in 46 countries across all continents where it focuses on 4 priority areas: caring for the health of migrants and displaced persons, promoting sexual and reproductive health, combating HIV and reducing the harm and risks associated with drug use, crises and conflicts.

Medecins du Monde NGO Administration Coordinator Kenya/Somalia Jobs in Kenya

Job Description

As administrative coordinator you are responsible for the legal framework, the accounting, the budget follow-up, the HR management for both the Somali and the Kenyan mission.

Responsibilities

Legal framework

Ensure compliance with the formalities required by the government agencies and other local authorities, in Kenya and Somalia in due time

Prepare the various contracts for HR and reviews the contracts established by other departments

Are responsible for the preparation and updating of the documents retracing all of the administrative, financial and hr procedures of the mission.

Finance

Are responsible for the accounting & finance procedures in Bosaso and Nairobi offices and Harm Reduction project in Nairobi and ensures it is in compliance with the MdM HQ policies

Support the field coordinators for any administrative, accounting and financial issue

Cash management and bank operations:

Are responsible for the management of the cash holdings

Are responsible for the management of the bank accounts in Nairobi and Bosaso and supervise the management of the bank accounts in the field

Supervise and control the administrative officers’ assessment of the financial requirements for the mission’s sites for the coming month and submit the compiled fund request to HQ

Budget

Establish the budget for new projects, for the annual budget exercise and for the mid-year revised budget exercise

Prepare a monthly budget follow-up for the mission’s annual budgets and per donor and share and analyse it with the different departments

With the logistics and program’s responsible, prepare the expenses forecast for the coming months

Funding & donors

Draft the financial part of project proposals, request for amendments and intermediary/final reports for the donors

Ensure appropriate

follow-up of the current funding plan, as well as MdM commitments to donors

Prepare the financial reports for HQ and donors and provide variance analysis.

Human Resources Management

Administrative management of the national staff

Supervise the diffusion of job advertisements, and pre-selection of the applicants in compliance with the local legislation and/or the local “rules”

Ensure the application of local legislation concerning the national personnel

Update the HR documents on a yearly basis and whenever a change in the Labour law arises

Update the salary grid on a yearly basis, after validation from MdM HQ and the General Coordinator

Supervise the establishment of the monthly pay slips and the payment of the taxes

Administrative management of the expatriate staff

Ensure the application of local legislation concerning the expatriate personnel and their registration

Follow-up on visa and flight tickets renewal dates

Update the accommodation rules on a yearly basis and apply them once validated by HQ and the general coordinator

Make arrival briefings about the administrative and contractual aspects

Programme related activities

Regularly assess the capacity of MdM partners, draft capacity building plan together with the general coordinator and provide support in its application.

Qualifications

Master in Business Administration or equivalent

Experience in Human Resources (policy tools and management)

Experience in acknowledging and take into account the labor law in the HR mission policy

Experience in following NGO legal status and registration, negotiation in difficult context

Excellent skills in finances and in financial reporting

Experience in management of multi-donors / multi projects budgets

Knowledge and understanding of Project Cycle Management

Legal experience or knowledge of Labour Law
Good knowledge of international donors

Knowledge of SAGA would be a real asset

Reactivity, anticipation, adaptability, capacity to take initiatives

Ability to work both autonomously and within a team

Knowledge of the countries could be valued

How to apply

Interested candidates should apply online by 3rd March, 2018

For more information and job application details, see; Medecins du Monde NGO Administration Coordinator Kenya/Somalia Jobs in Kenya

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