Kimetrica Operations Assistant Job in Nairobi, Kenya
Kimetrica is seeking an Operations Assistant who supports East Africa Office Operations, which focuses on procurement, inventory management, office management and staff administrative functions.
The objective of this position is to assist the Head of Operations in managing Kimetrica Limited’s administrative and staff administrative processes. This includes a range of tasks, including the following: all procurement processes, inventory control, office management, onboarding and exiting new staff, and benefits and contributions.
The position reports to the Head of Operations.Scope of Work
Communication and Customer ServiceCommunication feedback to managers and heads of services through email, podio tasks, and face-to-face meetings regarding any reasonable requests made on behalf of employees for procurement requests and processes and HR related work requests; and
Coordinate with staff in regards to employee events, such as birthdays, Kimetrica brown bags and other relevant company functions.
Procurement and Inventory Service
Ensure all procurement procedures are followed
Ensure all Kimetrica assets are appropriately tagged, tracked and maintained with appropriate Kimetrica and/or USAID tags; ensure all Kimetrica assets are adequately insured and handle all claims relating to the same;
Maintain all repair and maintenance logs, along with warranty information;
Liaise with program managers to ensure correct and timely delegation of procured assets;
Maintain positive relationships with Kimetrica suppliers; and
Report to the Head of Operations on a regular and consistent basis regarding the progress of procurement processes.
Office Management Support
Oversee office security and implement full access control measures with the guidance of Head of Operations;
Ensure Kimetrica premises are clean, attractive, safe and comfortable for employees and visitors; ensure visiting staff or consultants are comfortable, checking in on them;
Ensure visitors are greeted and made comfortable; and
Supervise the Office Assistant
Supervise Logistics Office/Driver for tasks related to office services and upkeep.
Onboarding and Exiting Employees
Onboard new staff and consultants in East Africa jurisdiction;
Facilitate the acquisition of work permits and alien registration certificates for expatriate staff and ensures their registration for statutory benefits like NSSF and NHIF;
Perform employee exiting processes, ensuring all paperwork including benefits, final paycheck and work certification is completed.
Pay, Benefits and Entitlements
Ensure insurance and workplace compensation are in place for all East Africa staff in accordance with the various jurisdictions, liaise with the Head of Operations Service ensuring a cost effective plan is secured;
Ensure other benefits and contributions are in place in accordance with contractual entitlements;
Coordinate and maintain quarterly reports on employees’ holiday and sick leave balances; and
Ensure all insurance and workplace compensation claims are filed and executed in a timely process; ensure employees are regularly communicated with regarding the process and timelines of the claim.
Formed by a group of former humanitarian and development workers in 2006, Kimetrica is a rapidly growing social enterprise focused on providing policy-makers and project managers with the tools and skills they need to do their jobs well.
Our work centers on providing research and knowledge management solutions for governments, bilateral donors, and not-for-profit organizations in the areas of performance management and disaster risk reduction.
With offices in Ethiopia, Kenya, Moldova, South Sudan, and the US, Kimetrica employs 60 + full-time professional staff.
This is a full time position, based in Nairobi, Kenya.
How to apply:
To apply, please apply on Kimetrica Operations Assistant Job; include a cover letter, CV and recent salary history.
Please put in the subject line of your e-mail: Operations Assistant. Title all submitted documents with your first and last name.
Note that Kimetrica will only contact eligible candidates for interviews.
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