I Choose Life Jobs in Kenya

I Choose Life Executive Assistant Jobs in Kenya

Job Purpose: To provide support to the Chief Executive Officer, management and the organization through discharging secretarial and administrative duties and activities.

Key Responsibilities

Providing quality secretarial and support services to the Chief Executive Officer.

Maintaining confidentiality and integrity of correspondence in the Office by drafting letters and documents, collecting and analyzing information and initiating communication.

Maintaining the CEO appointment schedules and diary by planning and scheduling meetings, conferences, teleconferences, and making local and overseas travel arrangements

Prepare and modify documents including correspondence, reports, drafts and emails

Maintain all calendars/diaries, schedule appointments and take responsibility for meeting room management and ensure that the team members are well prepared

Handling all incoming and outgoing correspondence including e-mails, general correspondence and other communication,

Drafting of letters, presentations, minutes and reports as directed by the CEO

Processing visa applications and renewals for passports for the CEO

Facilitating and coordinating Executive Team meetings including senior management team meetings with the CEO

Co-ordinate all pertinent travel arrangements for the team and external partners including booking of hotels, flights and other associated arrangements

Coordinate all ICL Board Relations including Board Orientation, Board Meetings and minutes and all Board correspondence as directed by the CEO

Provide support to program staff in organizing workshops, trainings and conferences

Maintaining of an accurate filing and record system including organization’s electronic inventory

Maintain an adequate inventory of office stationery supplies

Ensure that office cleanliness and hygiene are maintained

Take minutes during and keep board meeting records

Handle and distribute all incoming and outgoing correspondences

Handle requests for information and data including file location, retrieval from Registry and closing files

Any other duties that the job holder may be asked to do from time to

time

Education, Experience, Skills and Abilities

Bachelor’s degree in Human Resources Management or equivalent

Professional HR qualification and membership to a HR body e.g. IHRM

Knowledge of Kenyan labour laws and practices

Computer literate with proficiency in email and Microsoft applications. Knowledge of HRM information systems will be an added advantage.

Competencies

A minimum of a degree in communication & marketing, PR or customer relations

A Diploma/Certificate in secretarial studies, customer relations will be an added advantage

Demonstrated high skill level in MS Office

Must have at least three (3) years’ experience preferably in PA, secretarial/admin role

Exceptional interpersonal and communication skills (both written & spoken)

Attention to detail and able to work with minimum supervision

Must have flexibility, initiative and be reliable

Effective time management and organizational skills

High level of integrity, tact and confidentiality

How to Apply:

Application details: If you are up to the challenge and meet the above qualifications, we encourage you to write to hr@ichooselife.or.ke clearly indicating achievements and attributes. Your CV and cover letter should reach us on or before 12th July 2017. The subject line of your application should be ‘Executive Assistant’.

Only shortlisted candidates will be contacted.
We are an equal opportunity employer

For more information and job application details, see; I Choose Life Executive Assistant Jobs in Kenya

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