HelpAge International Jobs in Kenya

HelpAge International Finance Officer Jobs in Kenya


Responsibilities:

Secretariat Accounting and Finance
  • Ensure that all financial transactions are carried out and recorded in accordance with IAS and HelpAge International procedures and policies.
  • Prepare cheque and on-line payments for review by the finance manager in compliance with IAS, HelpAge International and donor policies and regulations, with correct coding and supporting documentation.
  • Petty cash management and custody
    Preparation and prompt settlement of statutory and other payroll deductions i.e. PAYE, NSSF, NHIF, Withholding tax, HELB, Co-operative contributions, Pension etc.
  • Preparation of the secretariat monthly accounts for review by the Finance Manager by 7th of every month ensuring accuracy of the data.
  • Cash flow management and bank reconciliation for Kenya and ARO accounts
  • Maintain banking relationship and act as the primary liaison person.
  • Reviewing Travel Expense Reports (TERs) for accuracy before approval by Line Managers
  • Ensuring proper book of accounts are kept and maintaining a sound archiving (filing and retrieval) system
  • Preparation of various supporting schedules to the financial statements to facilitate annual audit and assist in the fieldwork process.
  • Preparations of year end accruals and monthly reconciliation of the accruals and make journals where necessary
  • Preparation of the payroll journal and monthly reconciliation of the payroll control code
  • Any other reasonable duty assigned by management

    Grants and Contracts Management

  • Working closely with the Grant & Contract Accountants and the Finance Manager, support partner management
  • Periodically visit partners and review their financial and administrative policies and procedures, identify shortcomings and train partners in such areas.
  • Receive and review supporting documentation from partners
  • Prepare and submit to Finance Manager interim and final donor financial reports for review, at least one week before the due date
  • Prepare and circulate monthly monitoring (expense vs .budget) report to Programme managers as per the set deadlines for assigned project codes
  • Promptly follow-up and make adjustments to monthly and interim donor reports based on feedback from the program managers.
  • Discuss project performance with Project managers on a monthly basis
  • Review monthly donor reports with the relevant managers and point out areas with financial risks in line with donor conditions for the managers to take proactive corrective action.

    Essential:

  • Good working knowledge of computer packages including word processing, spreadsheets, power point and SUN systems accounting package.

    Experience:

  • Minimum of 2 year experience in an NGO multi-cultural setting

    Knowledge/Skills:

  • Strong interpersonal and communication skills.
  • Strong analytical and problem solving skills

    Education Criteria:

  • A Bachelor’s degree in accounting and a CPA II or equivalent professional level

    Desirable:

  • Firm
  • Stress tolerance
  • Attention to detail
  • Able to work with limited supervision
  • Proactive and reliable
  • Team player
  • Working in a multi-cultural set-up

    How to Apply

    To apply, send your CV and cover letter, detailing how you meet the criteria for this role to jobs.africa@helpage.org by 8th September 2017.

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