EGPAF NGO Receptionist Jobs in Kenya

To provide front office support to the EGPAF Kenya Kakamega Office.


Essential Duties and Responsibilities

Reception

  • Answer incoming telephone calls and take messages ensuring that communications are efficient, accurate and comprehensive.
  • Receive visitors and direct them to the concerned person using good public relations skills
  • Maintain reception information/literature.
  • Keep the reception area (and whole office) tidy and welcoming during office hours.
  • Ensure Kakamega Office Access Procedures are followed at all times.
  • Update EGPAF Kenya Staff Contact list on a monthly basis and disseminate to All Staff.
  • Ensure good relationship between the Foundation and the public in person, over the phone, and through e-mails when interacting with or visiting the Kakamega Office.
  • Ensure the reception is manned at all times; during leave and lunch time.

    Mail Administration

  • Receive and distribute mail accordingly; acknowledge receipt of all incoming mails, register the same and channel to responsible official for action.
  • Administer outgoing documents and parcel courier through DHL and Securicor.
    Compile all documentation for payment.

    Travel

  • Oversee and facilitate hotel, transport logistics, visa requirements, and other travel needs for staff.
  • Organize and assist with international travel arrangements for all staff.
  • Manage requests for taxis and ensure all invoices are prepared and submitted to the finance office for payment.
  • Manage key vendor relationships with local hotels, Travel Agency, etc.

    Petty Cash Management

  • Update petty cash register on a daily basis, attaching all original receipts
  • Maintain and administer the Kakamega office petty cash as per the petty cash policy
  • Ensure all petty cash approval thresholds are adhered to.

    Office supplies

  • Receive and log office supplies including carrying out periodic stock takes and replenishment

    Required Qualifications

  • Diploma in Secretarial studies.
  • A minimum of 2 years’ experience as Receptionist.
  • Previous experience in working with international NGO’s is required.

    Knowledge, Skills & Abilities

  • Strong interpersonal communication, relationship building and organizational skills
  • High quality written & oral communication ability
  • Ability to negotiate solutions to problems
  • Strong computer literacy
  • Fluent reading, writing, and speaking in both Kiswahili and English

    How to apply

    Interested candidates should apply online by 25th May, 2018

    For more information and job application details, see; EGPAF NGO Receptionist Jobs in Kenya

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