DAI KIWASH Project Jobs
3. KIWASH Project Procurement and Local Subcontracts Officer Job in Re-advertisement in Kisumu, Kenya
Summary of Primary Duties
The Procurement and Local Subcontracts Officer will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls.
The main responsibility for this position is to conduct procurement of goods and services.
The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, managing interpersonal relationships and communication, and investigating/following up on vendor issues.
The position requires knowledge of the Federal Acquisition Regulations (FAR).
The Procurement Officer will be responsible for gathering complete procurement related backup documentation and auditing prior to submission to Finance Team.
He or she will develop and release solicitations, and conduct price/cost/reasonability analyses, as well as perform any other related duties as assigned. Essential Duties
AuditPrepare complete backup documentation for procurement purchases & submit to project’s Finance Team
Conduct daily reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance
Assist and collaborate in external or internal audits as necessary
Policies & Procedures
Ensure adequate procurement competition is achieved, as per DAI policies and procedures
Ensure DAI/USAID and FAR policies, and procedures are followed and enforced
Help other project staff become more familiar, and understand, the DAI policies and procedures as related to procurement
Procurement Management Systems
• Maintain electronic procurement records & files in various DAI’s system platforms
• Help DAI staff understand the use of procurement systems as necessary
General Acquisition & Procurement Responsibilities
Solicit bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans
Monitor, track and expedite all project procurement activities and delivery status of goods/services
Gather current pricing information independently
Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications
Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
Prepare cost evaluation data, and source selection documentation for review and approval
Ensure procurements are approved by the required DAI authorities, and/or client approvals are received, before awards are made
Through market research efforts, identify and qualify potential suppliers (and products/services)
Maintain procurement file system in DAI’s procurement system (TAMIS)
Analysis of proposals on cost saving, reduction strategies, reasonability & allow ability in the project
Preparation of Purchase Orders (PO) and contracts in and outside TAMIS Pro, preparation of BPAs for contracting
of services, vendors’ and buyers’ profiles creation in TAMIS Pro and develop and manage roster of suppliers
Prepare and present reports on procurement status, updates to project management.
Carry out other duties and responsibilities as directed
Supervisory Responsibilities: The Procurement and Local Subcontracts Officer will have no supervisory responsibilities.
Bachelor’s degree in Business Administration or related field. A Master’s Degree in Procurement is preferred.
5+ years of relevant experience and progressive responsibility in procurement in an organization
Minimum 2 years’ experience working in a procurement role for USAID funded projects
Experience with the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations
Accuracy in working with large amounts of data
Ability to respond effectively to time sensitive demands & inquiries
Proficiency using Microsoft office suite, and other relevant software
Demonstrated strong problem solving skills as well as exceptional customer relations (both internally & externally)
Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
Ability to manage and prioritize multiple concurrent bids
Excellent communications and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
Extremely well organized and self-directed individual with sound technical skills, and analytical ability
Fluency in English is required
Base of Operations: Kisumu, Kenya with travel to project activity sites as needed.
Reporting: The Procurement and Local Subcontracts Officer will report to the Procurement Manager.
How to Apply
For more information and job application details, see; KIWASH Project Procurement and Local Subcontracts Officer Job in Re-advertisement in Kisumu, Kenya
Apply by January 18, 2017.
Only candidates who send their information by applying through the link above and by the deadline will be eligible.
NB: *The position is open to Kenyan Nationals only.*
Only shortlisted candidates will be contacted.
DAI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
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