Administrative Assistant Jobs in Kenya

Administrative Assistant Jobs Vacancies available in Kenya. Browse our collection of Administrative Assistant job listings, including openings in full time and part time. We have 1500 ads for Administrative Assistant Jobs in Kenya.

Department: Finance and Administration

Reference No: TRH6209/16

Job Purpose: Our client is seeking to recruit an administrative professional who will assists in general administration of the Association and its related functions, units and structures.

This post is responsible for providing general administrative duties in support for the membership, staff, partners, clients’ visitors, general public and Association’s matters.

Duties and Responsibilities
Manage administrative duties.
Support in Secretarial duties: -
  • Communicating at all levels effectively as mandated by the supervisor and welcoming visitors in a professional manner.
  • Communicating at all levels effectively and updating Branch members on Association’s activities as mandated.
  • Procurement of the office supplies by establishing supply budgets; select vendors and follow budgetary guidelines.
  • Support in monitoring and maintaining Association’s assets and Inventory.
  • Updating of the membership database

    Support Finance and Administration officer role as follow:
  • Prepare payment vouchers, Allowances, as per budget projection.
  • Managing petty cash
  • May act as Association’s Bank Accounts Agent
  • Support in reconciling accounts statements and reports - working in unison with the external accountant/ auditor to ensure the accounting books are in order.
  • Filing of all the office incoming & outgoing correspondences in safe custody.
  • Meeting schedules - Support in the sending out notice and flow of meetings appointments for the Council members and the membership, Council meetings, Sub-committee meetings, AGM meetings, Special meetings as directed by immediate supervisor.
  • Office Management - Managing official incoming and outgoing correspondences, posts, courier services and monthly reports on any given assignment as required.
  • Confidential matters - Ensure the security of Association’s confidential documents i.e. Membership Database Company Seal, Rubberstamps, and Date stamp, Files, Letterhead, Leases, Certificates and MOU’s.
  • Ensure that office furniture and fittings are secure.
  • Maintain all Legal confidential matters and policy procedures.
  • Prepare analysis and interpretation of situations and selection based on best practice from experience in similar situations.
  • Support in composing and editing of internal correspondence and documents; create mail merges and coordinate mass mailings
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Completes projects administration by assigning work to clerical staff and following up on results.
  • Prepares reports by collecting and analyzing information.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Contributes to team effort by accomplishing related results as needed.
  • Maintaining high standard of general cleanliness of the Secretariat and ensuring the office is clean and tidy at all times.
  • Undertake any other duties as assigned.

  • This position requires a well organized, action and result focused, solution rooted person. To be successful in this role, the Administrative Assistant must have a proactive drive, task orientation
  • A high level of English (Both written & spoken) is a must
  • Extrovert personality
  • Organized working style
  • The ability to work both in a team and independently with minimum supervision

    Minimum Qualifications
  • Degree in Business Management and Administration, Organizational Development or related fields or Diploma in secretarial studies/ business administration with minimum seven (7) years work experience with track record of high performance
  • Proficient in Ms Office application
  • Fluency in English and Kiswahili languages, with excellent writing skills
  • Additional qualifications in IT or any other field
  • Experience in project is an added advantage.

    Experiential Gains:
  • Frequent exposure to problem solving
  • Improvement of administrative and office management skills
  • Interaction with stakeholders, vendors and partnership management
  • Knowledge of the donor agencies, governmental institutions and NGO sector
  • Knowledge about partner financial and funding mechanisms
  • Development of linguistic skills and intercultural competences due to the diverse, multinational environment
  • Work experience for an NGO

    Interested and qualified candidates should send their CVs and cover letter to

    Kindly remember to include the reference number in your application

    Only shortlisted candidates will be contacted.

    Please quote the current and expected remuneration in your application

    Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

    Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

    Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!

    Office & Administrative Jobs in Kenya
    Administrative Assistant Jobs in Kenya
    Office Administrative Assistant Jobs Kenya
    Administrative Assistant Jobs, Vacancies in Kenya
    Administrative Assistant Jobs in Kenya
    Vacancies for 'Administrative Assistant' | UNjobs
    admin assistant jobs in kenya
    latest customer service jobs in kenya
    personal assistant jobs in nairobi
    latest receptionist jobs in nairobi
    administration jobs in kenya
    office assistant jobs in nairobi
    clerical jobs in kenya government
    administrative assistant jobs in kenya
    secretarial jobs in nairobi

    administrative assistant jobs in kenya
    latest administrative assistant jobs in kenya
    latest customer service jobs in kenya
    personal assistant jobs in nairobi
    latest receptionist jobs in nairobi
    office assistant jobs in nairobi
    administration jobs in kenya
    secretarial jobs in nairobi
    clerical jobs in kenya government

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to Jobs in Kenya.

    Scholarship 2017/18

    Undergraduate Scholarships,
    Masters Scholarships,
    PhD Scholarships,
    International Scholarships.