ACTED Jobs in Kenya

1. Deputy Country Finance Manager

Department: Finance
Direct hierarchy: Country Finance, HR & Compliance Manager

Contract Duration: One year

Starting Date: November 2016

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide.

ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters.

Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

I. Main Objectives:
Under the direct supervision of the Country Finance, HR and Compliance Manager, the successful candidate’s main objectives will include;

  • Provides leadership in the development and implementation of the finance department’s strategy, operational plans and policies.
  • Overall responsible for accountancy, financial reporting, compliance of internal finance procedures,
  • Provide technical assistance to the Country Finance, HR and Compliance Manager and the rest of the finance team members.
  • Provide Country Finance, HR and Compliance Manager with a proper consumption analysis.

    II. Responsibilities:
    · Accountancy and procedures:
    o Be proactive on financial control side to ensure that the procedures are followed and requirements met at all levels.
    o Ensure an efficient flow of information between financial follow up tools and other department.
    o Oversee recording and validation of financial data by the Finance Officer.
    o Supervise the yearly and semi-yearly financial closing.
    o Oversee preparation of financial statements, tax forecasts, cash flow reports, statutory accounts and other management reports.
    o Approve all the documentation for finance in absence of the Country Finance, HR and Compliance Manager.

    · Monthly follow-up:
    o Establish budgeting procedures including setting up of job/project budget commitments, capturing and tracking of project costs and advising on the need to revise budgets.
    o Updating the BFU’s on monthly basis and ensure the timely completion of this monthly requirement.
    o Develops a proper budget analysis on Monthly basis and proposed corrective measure to Country Finance, HR and Compliance Manager
    o Link with other departments for budget purposes
    o Analysis on monthly basis cash flow required vs budget projection and real consumption.
    o Update the Monthly Mission report.

    · Project development:
    o Together with the Project Development Department and Program Department, draft budget proposal to be review by the Country Finance, HR and Compliance Manager.
    o To ensure rules and requirement are fully met in budget proposals.
    o To update a “donor guidelines” document on a regular basis. Organize trainings of donor guidelines.
    o Ensure financial requirements (budgets, eligibility of costs, flexibility, reporting, etc.) of donors are met.
    o To prepare financial sheets and coordinate with logistics team on the procurement plans.

    · Reporting and Donor Compliance:
    o To prepare interim and final report to donors,
    o Develop internal reports for coordination decision making.
    o To ensure an on-time and efficient flow of information.

    · Management and capacity building:
    o Lead, manage, appraise and motivate capital and field level finance team members.
    o Assist in the preparation of workshops

    o Facilitate the work of external auditors and provide all assistance required
    o To ensure filling and organization of the department is optimal and efficient
    o Be part of the procurement committee
    o Field travel in Kenya and Somalia to train and provide guidance to field team.

  • Other tasks and responsibilities as requested by the Country Finance,HR and Compliance Manager.

    · Masters level education in Finance or equivalent
    · Qualified ACA, ACCA or CIMA Accountant
    · 5+ years of solid experience in Finance Management and monitoring systems with at least 3 years in a managerial position
    · Knowledge of NGO donors and their financial reporting requirements
    · Working knowledge of accounting software (SAGA) is desirable
    · Excellent computer skills with high proficiency in Microsoft excel
    · Good analytical and reporting skills
    · Excellent interpersonal and communication skills
    · Proven ability to work creatively and independently
    · Strong ability to be able to manage and prioritize multiple tasks
    · Experience in training and developing Finance staff
    · Proactive, self-starter – able to work with minimum supervision.
    · Excellent time management, organization, and prioritization skills, with the ability to work under pressure and to meet deadlines.
    · Flexible, enthusiastic and a willingness to listen and learn from others.

    Application Procedure
    Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae detailing three work related referees and contacts to and received on or before 5.00PM on 19th October 2016

    2. REACH Geographic Information System(GIS) and Database (DB) Intern

    Background on impact and reach

    Department: REACH

    Position: REACH GIS/DB Intern

    Contract duration: 3 months

    Location: Nairobi, Kenya

    Starting Date: November 2016

    Country profile
    REACH has been operational in Somalia since 2012, providing information management support to humanitarian actors in a complex environment through assessment capacity, GIS services and support to Cluster IM practices.

    Projects have included tri-cluster assessments in support of the WASH, Shelter and Education Clusters, support to Food Security response analysis, and development of a Shelter Cluster M&E Framework.

    In 2016 and beyond REACH Somalia is looking to expand information support to the humanitarian response in several key areas, including IDP settlement profiling, multi-cluster needs assessment and improved remote data collection.

    Key strategic aims are to increase geographic and sectoral coverage and to enhance advocacy capacity through strengthened data collection and information targeting.

    Position profile
    Under the supervision of the REACH GIS Officer and the REACH Country Coordinator, the GIS/DB Intern will be responsible for the processes and outputs related to database management and mapping in country.

    He/she will be responsible for supporting the development and maintenance of a country/region database for the consolidation of all assessment-related and GIS data in country/region.

    He/she will manage the rapid production of static maps on targeted crisis and issues as well as providing required inputs for the development of mapping solutions.

    He/she will assist in developing online web map solutions where required by projects.

    The GIS/DB Intern will also support project-level database creation and information management mechanisms.

    He/she will also ensure regular communication with the REACH Assessment Officer in country, backstopping, technical support and interactions for reporting and data management with key partners.

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