ZOA HR Assistant Jobs in Uganda


ZOA HR Assistant Jobs in Uganda;The HR Assistant provides support in all HR functions across ZOA Uganda. The role involves HR administration, maintaining staff records, recruitment support, induction, training coordination, performance monitoring, and exit management. The position covers staff in Kampala, West Nile, Karamoja, and Acholi.

Main Tasks & Responsibilities

Records Management & Administration

  • Maintain accurate staff files (hard copy and ERP) with confidentiality.

  • Keep updated staff database for all categories.

  • Support HR audit processes with required documentation.

    Recruitment
  • Support recruitment and selection, including drivers, guards, and office assistants.

  • Communicate with candidates, organize interviews, and maintain records.

  • Seek references for selected candidates.

  • Ensure recruitment records are complete and safely filed.

    Induction of New Staff
  • Coordinate induction programs for new staff.

  • Liaise with program and logistics coordinators to provide tools (laptops, motorcycles).

    Health Insurance & GPA
  • Ensure new staff receive medical insurance cards and hospital lists.

  • Report accidents to insurance providers and follow up on compensation.

  • Act as contact point for insurance policies.

    Leave Management
  • Maintain leave tracker for Kampala staff.

  • Coordinate with field administrators to update leave trackers.

  • Monitor leave balances and ensure compliance with policies.

    Training & Development
  • Consolidate training needs and compile annual training plans.

  • Coordinate training activities and procurement requests.

  • Support staff in accessing online trainings via ZOA Academy.

  • Track training completion and maintain records.

    Performance Monitoring
  • Support HR Manager in tracking staff performance reviews.

  • Review evaluation reports and ensure proper documentation.

    Exit Management
  • Ensure exiting staff complete
    exit interview, checklist, and handover.

  • Prepare exit letters and certificates of service.

  • Coordinate with Finance for final benefits payments.

    Accountability
  • Sensitize stakeholders on feedback and complaint mechanisms.

  • Document complaints and feedback per procedures.

  • Ensure adherence to ZOA’s code of conduct and safeguarding policies.

    Other Duties
  • Perform other HR and administrative tasks as assigned.

    Profile

    Knowledge, Skills & Experience
  • University Degree in HRM, Industrial & Organizational Psychology, Social Sciences, or related field.

  • Good knowledge of local HRM practices in NGO sector.

  • Minimum 2 years’ experience as HR generalist in (I)NGO sector.

  • Experience with HR Information Systems and online applications.

  • Excellent English communication skills.

  • Knowledge of HR metrics.

  • Proficiency in Microsoft Office and SharePoint.

  • Cross‑cultural experience in development settings preferred.

    How to Apply

    For more information and job application details, see; ZOA HR Assistant Jobs in Uganda

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