XtraMed Office Operations Manager Job in Nairobi, Kenya
XtraMed Ltd. is a pharmaceutical company in East Africa, with headquarters in Nairobi, Kenya.
The Office Operations Manager is responsible for the day-to-day activities to ensure a smooth-running of the business.Client Management: Ensure that all clients are contacted regularly to check on orders, stock status and any associated complaints
The job responsibilities include but are not limited to the following:
Stock inventory Management: Forecasting, procurement, rational utility and physical and electronic processing
Dispatch and delivery of orders to various clients in a timely manner
Manage petty cash and office expenses
Ensure that all statutory payments for all employees have and office running expenses e.g. Rent, Internet, Electricity been processed and submitted on time
on a monthly basis
Ensure that all the relevant business licenses and permits are up to date, this is done on an annual basis:
File all documents in a chronological manner physically and electronically
Place orders with various local suppliers in a timely manner in accordance to the ordering procedure.
Maintain a clean work environment at all times.
Finance duties include
Assist finance and marketing teams in revenue generation and collection
Documenting of transactions
Proven experience as Office or Operations manager
Previous experience in Warehouse operations (added advantage)
Previous marketing experience (added advantage)
Proficiency in English and Swahili
Experience in Stock and Inventory Management (mandatory)
Excellent knowledge of MS Office and other IT skills including knowledge of ERP system software (mandatory)
Fast learner and passionate about sales
Self-motivated with a results-driven approach
Aptitude in delivering attractive presentations
Minimum of Diploma in Business studies or its equivalent; background in procurement and supply chain will be an added advantage.
How to Apply
Interested candidates may apply by sending their C.V. and cover letter (with expected remuneration) to firstname.lastname@example.org by 17th August 2018 5pm.
Clearly indicate on the email subject line ‘Office Operations Manager”
Only shortlisted candidates shall be contacted.
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