WUSC Finance & Administrative Officer, VCP Jobs in Uganda

WUSC Finance & Administrative Officer, VCP Jobs in Uganda


Responsibilities

  • Under the supervision of the Program Manager, VCP for Uganda, the Finance & Administrative Officer will be responsible for the financial administration & operations of the VCP program and will also be required to support the Program Manager in the administration of human resources activities. Over all, the position will be split into approximately 70% Finance and 30% HR tasks.

    Financial Administration & Operations

  • Ensure account receivables and payables activities are performed accurately and in a timely manner.

  • Identify and resolve invoicing issues, accounting discrepancies and other financial related issues

  • Provide support to the HQ VCP Financial Analyst in reporting to donors, delivering financial activity reports within the timeframe, supporting financial audits.

  • Ensure that financial transactions are properly updated and recorded

  • Ensure that WUSC finance procedures are followed as part of internal control monitoring.

  • Work with the Program Manager and HQ staff in the preparation and development of budgets and work plans.

  • Provide support to the Program Manager, Uganda in the budget planning and reporting

  • Prepare reports (e.g. monthly, interim, final) and in the stated format in order to meet all relevant WUSC donor requirements.

  • Prepare the monthly payroll list and payments for salaries in accordance with local regulations.

  • Manage the security of in-country cash, held on site and when being transferred to account holders.

  • Ensure wire transfers and other financial transactions are received and recorded.

  • Ensure WUSC bank account in Uganda is in good standing and any updates or changes are communicated to the Program Manager.

  • Participate in internal audits as required.

    Human Resources Activities

  • Ensure that HR procedures and policies are in line with WUSC guidelines and local labour laws.

  • Ensure that impartial recruitment procedures for national staff are followed.

  • Ensure that salaries and benefits for nationally recruited staff are in-line with similar organizations, meet the requirements of local labour legislation and are within budget and respect WUSC’s salary administration guidelines.

  • Draft employment contracts for
    new national staff for the Program Manager’s review and signature and monitor contract end dates.

  • Ensure annual salary increases are reviewed and approved by the Program Manager and the Director VCP prior to authorizing and issuing payment.

  • Keep employee files for all national staff.

  • Keep records of leave, overtime and absenteeism for all national staff.

  • Assist with visa preparations and monitor expiration dates.

  • Ensure confidentiality and privacy is respected in all matters related to employment contracts, salary, leave, and other HR matters.

  • Provide support to the Program Manager and Headquarters Human Resources on HR issues as required.

    Qualifications and Competencies

    Education

  • University degree in a relevant field (i.e. business, finance, administration) or equivalent years of relevant professional experience.

    Experience & Competencies

  • Four (4) years of experience in financial operations and administration;

  • Prior experience working for international organizations or donors preferred.

  • Strong computer skills, including proficiency in Google Suite, Microsoft Word, Excel.

  • Proficiency in SAGE 50 and/or Quickbooks.

  • Strong team player and collaborator.

  • Exercises tact, professionalism and discretion with sensitive and confidential financial and administrative information, such as employee files.

  • Excellent written and verbal communication skills in English.

  • Excellent organizational and time management skills, ability to analyze and prioritize needs.

  • Ability to work under pressure, manage personal stress and regular deadlines.

  • Excellent interpersonal skills, conflict resolution and negotiation skills.

  • Curious, enthusiastic and willing to innovate and adapt.

    Languages

  • Complete fluency in English is required.

    How to Apply

  • For more information and job application details, see; WUSC Finance & Administrative Officer, VCP Jobs in Uganda




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