World Wide Fund for Nature Project Accountant Jobs in Uganda

World Wide Fund for Nature Project Accountant Jobs in Uganda

Role Definition:
  • This position is responsible for implementing the finance and accounting (F&A) systems, policies, and procedures in line with the WWF Project guidelines supporting conservation.

    Key Responsibilities:
  • The post holder will be responsible for accomplishing the following:
  • Planning and budgeting.
  • In liaison with the programme teams prepare donor budgets in line with donor guidelines and WWF UCO rules especially on cost recovery.
  • Review detailed budgets of downstream partners for alignment and compliance with donor regulations.
  • Cash and Bank Transactions management.
  • Prepare project monthly bank reconciliations for assigned projects.
  • Advise the GFA and FAM on budget availability and expense eligibility.
  • Prepare cheques/bank transfers for approved payments.
  • Responsible for imputing of receipts, payments, staff and partner accountabilities into the ORACLE system in a timely manner.
  • Responsible for receipting and prompt banking of cash receipts and issuing receipts to respective payers.
  • Cost recovery.
  • Review monthly project reports to ensure planned recoveries are charged timely and advise the GFA appropriately.
  • Financial Reporting
  • Responsible for preparing donor reports as per the agreed formats.
  • Prepare monthly budget performance reports for each assigned project for budget holders.
  • In liaison with budget holders ascertain and document budget variance and address discrepancies.
  • Participate in project inception and periodic review meetings and provide appropriate financial status update and guidance to teams.
  • Follow up on periodic reporting (accountability) from implementing partners as per agreed schedule and ensure prompt update of the same in the system promptly.
  • Ensures balance sheet reconciliation for project specific General ledgers including supplier, partner and staff debtors & creditors.
  • Financial Sustainability
  • Ensure cost control and timely cost recovery from grants.
  • Actively participate in fundraising processes and provide financial support.
  • Compliance and Risk Management.
  • Ensure all reported project expenses meet the eligibility criteria.
  • Prepare monthly PAYE,NSSF returns and VAT claims
  • In liaison with project teams ensure that all identified risks are assessed and that project specific risk registers are updated.
  • Implement the internal control framework and advise management on any identified areas of potential risk
  • Internal and external Audits Management.
  • Support Pre-audit (expense verification) of donor projects.
  • Support the external audit of projects through provision of required information by the auditors.
  • Provide responses to the auditors on any issues raised or refer to the appropriate authority for response
  • Track and report on agreed audit actions and ensure timely resolution.
  • Partner support and capacity building.
  • Conduct periodic partner trainings on financial management based on changes in internal policies and recommendations from reviews.
  • Undertake Partner monitoring visits to review progress, identify risks and offer hands-on financial support with any identified gaps.

    Financial Responsibilities:
    TBA

  • People Management Responsibilities:
  • Give an overview of the people management responsibilities of the job, including responsibility to provide care None

    Corporate/Local Responsibilities & Requirements:

  • The job holder must at all times carry out their responsibilities with due regard to the WWF

    Policies and procedures:

  • Human Resource policies and procedures
  • Finance and procurement policies
  • Fraud and Corruption policy
  • Code of conduct
  • Health & Safety Policy
  • Information technology policy and confidentiality policy
  • Job descriptions should be reviewed on a regular basis and at the annual appraisal. Any changes should be made and agreed between post holder and line manager
  • The above lists are not
    exhaustive and the job holder is required to undertake such duties as may reasonably be requested within the scope of the post.
  • All staff are required to act professionally, co-operatively and flexibly in line with the requirements of the post and the WWF.

    Person Specification
    Education / Qualifications / Training required:
    Essential:

  • Bachelor’s degree in accounting, finance or a related field and At least level 2 of CPA/ACCA.
  • Previous work experience required:
  • At least two years of experience in finance and accounting of donor funded projects.
  • Experience of working in a multi-cultural environment.
  • Experience of working in an NGO or a civil society organisation working on monitoring and evaluation.

    Desirable:

  • Presentation and communications
  • Teamwork and virtual support / coaching
  • Planning, organisation, time management, facilitation, and coordination
  • Good written and spoken English
  • Proficiency in MS Office and the web

    Technical knowledge or skills:
  • Knowledge of budgeting, planning and reporting on donor funded projects.
  • Knowledge/Experience of working with accounting packages e.g: Oracle, Sun systems etc.
  • Strong Book-keeping/ Accounting skills. Good knowledge of administrative and accounting regulations and International Accounting Standards/GAAP
  • The ability to work under pressure and on tight deadlines.
  • Excellent inter-personal skills, including the ability to develop and maintain strong relationships at all levels, within WWF UCO and, as required, with external stakeholders;
  • Experience with project accounting, management and reporting;
  • Excellent oral and written communication skills in English;
  • Adherence to WWF’s values, which are:
  • Passionate & Optimistic, Challenging &
  • Inspiring, Credible & Accountable, Persevering & Delivering Results.
  • Working Relationships
  • WWF UCO: Works closely with the Grants Finance analyst, Programme Coordinator, Project Managers, M&E focal persons.
  • Interacts with Implementing Partners, NSSF, URA, donors, service providers and others.
  • This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff.
  • Other tasks may be assigned as necessary according to organizational needs.

    How to Apply
  • Application letters, detailed Curriculum Vitae including names, email addresses and telephone contact details of three (3) referees, plus copies of academic qualifications (sent as one document) should be emailed to: recruitment@wwfuganda.org Not later than 14th June 2019.
  • Please quote the position title in the subject line and remember to fill the google form for the respective position.
  • Detailed Job descriptions and Google forms link for each role can be downloaded at http://www.wwfuganda.org/our_story/vacancies/
  • Thank you in advance for your interest in this position.
  • Please note that only candidates under serious consideration will be contacted for follow up.
  • If you have not been contacted six (6) weeks after closing date, consider your application unsuccessful.
  • WWF is an equal opportunity employer and committed to having a diverse workforce.
  • Female Ugandan nationals are encouraged to apply.
  • For more information and job application details, see; World Wide Fund for Nature Project Accountant Jobs in Uganda

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