World Vision Office Assistant Jobs in Uganda

World Vision Office Assistant Jobs in Uganda


Purpose of the position:

  • Provide operational and logistical support to the programme office including preparing and serving teas, cleaning office premises, providing secretarial support; distributing information and documents to different places in line with the programmes strategy.

    Key Outputs/Responsibilities.

    Logistics and Administration Support

  • Screening incoming telephone calls, mails, inquiries, and requests and handling them as appropriate, including relaying accurate and timely messages and answering of queries.

  • Managing a filing system for record control of key documents.

  • Provide logistical support and back-up in the planning of meetings and workshops.

  • Maintaining supplies/logistics inventory and preparing requisitions for office supplies and equipment’s.

  • Related support including secretarial duties as required such as timely printing, photocopying and binding of documents.

  • Collect documents and photocopy and binding articles in line with the programs strategy

  • Collect utility items from the store whenever required

    Support to Staff

  • Providing information and guide staff on administrative processes, procedures and requirements.

  • Facilitate and support staff on logistical and administrative requirements such as travels, follow up on requisitions, etc on regular basis

  • Support staff on follow-up of internal communications and actions.

  • Prepare and serve break and evening tea to all staff as well as washing utensils for the office

  • Organize and packing workshop materials to support training activities

    Support to Meeting/Fora

  • Compile calendar/s of key events.

  • Support planning of the events and meetings.

  • Follow up on meeting invitations through emails and phones as is appropriate.

  • Planning for and managing logistics for cluster/regional/departmental meetings and other forums such as workshops and reflection/ learning events.

    Guest logistics

    Plan for guest logistics:

  • Transport

  • Accommodation

  • Scheduled meetings, entry and exit briefs, etc.

  • Handle check in and out
    of guests from hotels.

  • Support guest’s general needs like shopping, Church service

    Reporting

  • Following up with all staff on submission of their monthly reports.

  • Following up with responsible staff on status implementation of key action points and decisions from the meetings/fora.

    Facilities Management

  • Ensure that the office is kept tidy and clean through regular cleaning of office premises and the compound

    Qualifications: Education/Knowledge/Technical Skills and Experience.

  • Preferably a diploma holder.

  • Experience in office administration

  • Knowledge in logistical operations

  • Excellent customer care and public relations.

  • Strong interpersonal skills.

  • Very strong relational and communication skills.

  • Commitment to World Vision mission and partnership values and sensitivity to its various expressions across cultures and denominations.

  • Must be fluent in English

  • Must be hardworking, courteous and friendly

  • Must be able to work in a team, with minimum supervision and flexibility

  • Must be able to stay calm in stressful moments

  • Computer literate

  • Must be a committed Christian, able to stand above denominational diversities.

  • Attend and participate/lead in daily devotions and weekly Chapel services.

  • Perform other duties as required.

    How to Apply

  • The application closing date is Sunday, 20th September 2020.

  • To apply for this position, drop your application and CV at our cluster offices before the deadline highlighted above.


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