World Vision International NGO Supply Chain Coordinator Jobs in Kenya

World Vision International NGO Supply Chain Coordinator Jobs in Kenya


Purpose of position

  • To carry out procurement activities for goods and services for OVC & DREAMS Project as per laid down procurement policies procedures and processes while maintaining high standards of integrity and accountability.

    Major Responsibilities

    Procurement Execution 20%

  • Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event, update the PR with actual supplier record and release PR for approval.

  • Follow WVK and donor Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.

  • Manage PRs and PO Change requests coordinating with Requesters, Budget Owners and Suppliers.

  • Advise and seek approval of internal customers of modifications from original requests.

  • Ensure safe delivery and receipt of ordered materials

  • Monitor and manage contract with the various suppliers as appropriate for the assigned commodities.

  • Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision making process.

  • Facilitate Procurement and Evaluation Committee meetings and ensure that proper documentation is maintained.

    Planning 10%

  • Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.

  • Identify alternative supply sources for materials / services not under contract

  • Assist in the development and tracking of procurement plans for the project to ensure that the set targets are met.

  • Provide guidance on user specifications for goods and services

    Strategic Sourcing 10%

  • Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines for the assigned categories.

  • Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.

  • Lead negotiations for the assigned Categories.

  • Supervise the Sourcing events and Assistance work relating to sourcing.

    Supplier contact relationship and management 10%

  • Accurately complete the master data management form (or contract/supplier register)

  • Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.

  • Ensure that contractual conditions and performance indicators are understood by the suppliers.

  • Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

  • Identify & resolve or escalate contract-related issues both internally and externally.

  • Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.

    Data Management and analysis 10%

  • Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated.

  • Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management.

  • Prepare summary report of supplier bid responses for Procurement Committee award decision meetings.

  • Track and analyze procurement performance and savings for the project against established target levels.

    Process, Procedure and Policy 10%

  • Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines.

  • Advice management regarding any challenge / risks / impractical guidelines.

  • Collect internal and external customer feedback relating
    to the policies, processes and guidelines, and report to NO Management for improvements or change.

  • Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans.

    Control & Compliance 10%

  • Conduct supplier pre-qualification for all new-suppliers and maintain records.

  • Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks.

  • Maintain proper filing and record keeping as per the guidelines set by the management.

  • Coordinate with Requesters to close out open POs in a timely manner.

  • Implementation of agreed audit recommendations in the procurement process as per the guidance given by the supervisor.

  • Periodically monitor the progress on implementation of recommendations to sub grantee and partners and update the management of all parties.

  • Tracking of project contracts to ensure that all are current , active or closed out.

    Training and capacity building 10%

  • Coordinate, participate in, and/or train project staff on WVI Procurement Policies, Processes, and Systems.

  • Conduct Partners' / Sub-Grantees' capacity assessment and capacity building plans as per set framework / guidelines.

  • Train the Partners / Sub-Grantees based on the approved capacity building plan, coordinate with internal stakeholders to monitor progress and submit progress reports to the management.

    Innovation 5%

  • Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor.

  • Propose innovative ideas that contribute to efficiency and effectiveness of processes and procedures.

    Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time.

  • Attend and lead daily devotions.

    Knowledge, Skills and Abilities

  • University degree in Business Administration, Procurement or an equivalent field.

  • A registered member of a relevant professional body (Kenya Institute of Supplies Management (KISM) or Chartered Institute of Purchasing Supplies).

  • Post graduate qualification in Purchasing and Supplies Management CIPS Level 6.

  • At least 5 years' experience in Procurement or Supply Chain 4 of which must have been procurement for USG Funded projects.

  • Experience working in the INGO is an added advantage.

  • High professional ethics and integrity.

  • Good interpersonal and organizing skills.

  • Strong communication skills.

  • Computer literate with excellent working knowledge in MS Office.

  • Experience in working with Enterprise Resource Platform (ERP’s).

    How to Apply

  • For more information and job application details, see; World Vision International NGO Supply Chain Coordinator Jobs in Kenya



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