World Vision International NGO SPIR II Supply Chain Coordinator Jobs in Ethiopia

World Vision International NGO SPIR II Supply Chain Coordinator Jobs in Ethiopia

Job Description:

Supply Chain Coordinator will lead the development and implementation of SPIR II supply chain plans; executes procurement, monitors progress through bi-weekly Procurement Status Report (PSR) and ensures requesting units receive high quality goods and service on time. S/he will encourage regular team meeting and conducts progress review using ‘key performance variables’ to keep procurement progress on the right track.

The post holder will also be responsible to conduct market assessment and supplier pre-qualification process to exploit potential advantages from changing markets to achieve value for money. S/he will serve as secretary for SPIR II procurement committee, plays leadership role in all technical issues and provides procurement analysis to the committee for evidence-based decision.

Major Responsibilities

Planning and monitoring/control, compliance and risk management

Leads annual procurement planning, facilitates review and approvals and subsequent revisions as needed

Develops timetable for procurement committee meetings

Actively participate in supply chain management risk identification and assessment including contractual risks for procurements of goods, works or services

Encourages regular team meeting and conducts progress review using key performance variables or ‘five rights’ of procurement to keep progress on the right track

Tracks implementation progress of agreed audit recommendations in the procurement process

Ensure strong internal control system in the procurement process upholding duty segregation so that no single procurement staff have total control over purchasing activities (sourcing, bid review, approvals, receiving, etc)

Training, Capacity Building and Performance Management

Manage the performance of direct reports through supporting goal setting, regular feedbacks, open conversations and evaluation to boost staff productivity

Ensure new supply chain staffs have all necessary orientation, manuals, tools and materials required for their duty

Train supply chain officers on WV procurement policies, processes, and systems

Supplier Relationship Management

Act as a link between WV and suppliers

Conduct systematic vendor evaluation (pre-qualification) to identify potential suppliers; negotiate the best deal for the organization and maintain good relationship

In consultation with SPIR finance and WV Ho procurement (as needed) and SPIR II procurement committee, evaluate all potential suppliers before entering into supply contracts through site visits and measuring other aspects such as quality, organizational structure and financial stability

Review vendor performance as per WV policy to ensure the organization works with competent and reliable suppliers

Procurement Execution and Coordination

Presents purchase quotations to procurement committee for evaluation and timely decision making

Serves as secretary for SPIR II procurement committee, leads in all

technical issues and provide analysis to the committee for decision

Supports the procurement committee to strictly adhere to follow procurement policies, guidelines in supplier award decisions under the applicable threshold

Manages PO change requests coordinating with requesters, budget holders and suppliers

Consolidates all required documents and present to finance for timely supplier payment for materials and services delivered as per the contract agreement or PO

Make sure all procurement related tasks are handled as per the approved procurement plan and in line with policies, processes and guidelines

Collect customer feedback relating to the policies, processes and guidelines, and report to SPIR II leadership for consideration in business improvement planning

Supports PSPIR II Implementing Partners (IPs), CARE and ORDA, in international or national procurement process for certain goods and services based on their request or when recommended by the Chief of Party (COP)

Coordinate with WVE HO procurement committee to manage foreign purchase, specialty procurement items and when thresholds go beyond SPIR II mandate and limit

Required Professional Experience

Strong leadership, diplomatic and motivational skills including the ability to lead up, across and down multiple business.

Build and maintain relationships by engaging key leaders to establish credibility, solve problems, build consensus and achieve objectives.

Required Education, training, license, registration, and certification

Qualification required: MA/MBA/BA in Procurement and Supplies Management, Business Administration, Management or related fields Experience: 5 yrs for MA and 7 yrs for BA, at least four year at manager level, two years working in INGOs is preferable.

Preferred Knowledge and Qualifications

Excellent computer skills in Excel & Word, Demonstrated ability in support services supervision, Working knowledge of NGO operations and practices is an added advantage, Good planning and organizational skills, Tact and diplomacy in dealing with staff-related to work environment needs, Ability to maintain effective working relationships with all levels of staff and public

Language Requirements:-

English and Amharic

How to Apply

For more information and job application details, see; World Vision International NGO SPIR II Supply Chain Coordinator Jobs in Ethiopia

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