World Vision International NGO SPIR II Finance & Admin Coordinator Jobs in Ethiopia
World Vision International NGO SPIR II Finance & Admin Coordinator Jobs in Ethiopia
Job Description:Accounting Systems, Processes, and Controls:Effectively utilize World Vision Ethiopia’s accounting systems, processes, and controls in the recording and reporting of transactions.
Apply current WVE and donor policies and procedures
Ensure all transactions are appropriately approved and satisfy donor requirements and organizational policies.
Develop accounting systems that produce accurate external reporting
Effectively utilize World Vision Ethiopia’s accounting systems, processes, and controls in the recording and reporting of transactions.
Apply current WVE and donor policies and procedures
Ensure all transactions are appropriately approved and satisfy donor requirements and organizational policies.
Financial planning, monitoring and Reporting:
Contribute in the development of annual activity and budgeting planning processes
Ensure monthly BVA are prepared at Zonal and woreda level to keep zonal and woreda management informed about budget burn rate.
Ensure expenditures are remain within the annually approved budget and there is no overspending without prior approval.
Validate and verify monthly financial reports submitted by woreda finance officers;
Submit financial reports of zonal and woreda office in a timely manner
Financial Risk Management
Apply the organization’s overall accounting policies.
Prepare auditable month-end supporting account reconciliations and schedules.
Accounting Systems, Processes, and Controls
Effectively utilize World Vision Ethiopia’s accounting systems, processes, and controls in the recording and reporting of transactions.
Apply current WVE and donor policies and procedures
Ensure all transactions are appropriately approved and satisfy donor requirements and organizational policies.
Develop accounting systems that produce accurate external reporting
Effectively utilize World Vision Ethiopia’s accounting systems, processes, and controls in the recording and reporting of transactions.
Apply current WVE and donor policies and procedures
Ensure all transactions are appropriately approved and satisfy donor requirements and organizational policies.
Financial planning, monitoring and Reporting
Contribute in the development of annual activity and budgeting planning processes
Ensure monthly BVA are prepared at Zonal and woreda level to keep zonal and woreda management informed about budget burn rate.
Ensure expenditures are remain within the annually approved budget and there is no overspending without prior approval.
Validate and verify monthly financial reports submitted by woreda finance officers;
Submit financial reports of zonal and woreda office in a timely manner
Financial Risk Management
Apply the organization’s overall accounting policies.
Prepare auditable month-end supporting account reconciliations and schedules.
Prepare local statutory and tax reporting.
Collaborate with audit staff on annual independent audits.
Comply with donor and World Vision Ethiopia’s accounting policies and procedures, both written and unwritten, and report any instances of non-compliance.
Support and financial monitoring for Woreda Financial activities
Fleet Management
Perform various fleet management, scheduling vehicle assignment, updating vehicle status,
driver assignments and registration information daily.
Maintain detailed, accurate, and up to dated data of all vehicles, submit the required information as needed.
Submit vehicles accident report to Insurance Company, make follow up for timely maintenance, claims settlement and maintain incident record.
Perform vehicle annual inspection and insurance policy renewal periodically on time
Keeps maintenance and repair data and fuel tickets documents and logbook reconciliation.
Prepare compiled and updated periodic monthly vehicle report of on time
Administration functions
Prepare and drive the administration annual plans and budget integrated with all project plans and ensure expenditures are within the approved budget
Oversee the maintenance and repair of buildings, furniture and equipment, and offices.
Record all fixed assets on WVE fixed assets register data base and submit inventory report and any information needed on time
Manage the well-functioning of facilities at office to operate to the required standard; making sure that the telephone lines, electrical power supply including generator, water operate to the required standard and identifying facility needs
Ensure the management of outsourced services such as security guards, canteen operations, cleaning services, and supports programs in relation to facilities in the field offices and other activities as required.
Provide leadership to supervised staffs by Engaging in and ensuring timely and accurate performance agreements, reviews and appraisals are done and coaching and mentoring are practiced within the Administration department to enhance accountability.
Knowledge/ Qualifications for the Role
Required Professional Experience
At least 8 years working experience preferably at a senior level and with at least 2 years supervisory experience.
Required Education, training, license, registration, and certification
BA or MA Degree in Finance, Business Administration, Accounting or related field
Preferred Knowledge and Qualifications
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Sun System etc.)
Good verbal and written communication skills in English
Able to leverage key opportunities to mitigate business risks
Excellent working knowledge of US GAAP and government/donor regulations and requirements
Experience with government grant regulations and financial reporting requirements/ Prefered/
Certified Public Accountant or equivalent / Preferred/
How to Apply
For more information and job application details, see; World Vision International NGO SPIR II Finance & Admin Coordinator Jobs in Ethiopia
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