World Vision International Grants Management Specialist Jobs in Uganda
World Vision International Grants Management Specialist Jobs in Uganda
Purpose of the positionThe Grants Management Specialist will provide support in ensuring the World Vision Uganda grants portfolio is managed well.
This includes but is not limited to ensuring compliance to all programmatic and financial contractual obligations, grants are implemented on time, on target and on budget, high quality donor reports are shared in a timely manner, and communication between World Vision Uganda and key donors and Support Offices is maintained.
Grants implementation, compliance and risk management
Supervise implementation of grants ensuring timely and quality implementation per approved designs and donor guidelines
Lead grants start-up and closure planning processes per World Vision Uganda and donor expectation.
Review/support implementation planning and budgeting process for all grants, ensuring that robust plans leading to timely implementation are in place
Liaise and coordinate technical teams – Technical Programme Managers, evidence and learning, partnership, etc. - to provide the required support to grants teams, ensuring that quality and timely support is being provided to grants teams
Work closely with the Associate Director, Evidence and Learning, Finance and others to develop and rollout simple tools to track monthly performance for grants and provide real time feedback to teams
Support the Associate Director to review monthly field finance reports for grants, identifying risky grants and working with grants teams and support teams to develop corrective actions
Review and seek donor/Support Office approval for any changes or amendments to approved proposals and budgets prior to implementing the changes
Support the Associate Director Grants, and grants finance teams to coordinate grants external audit as well as ensuring timely implementation of audit recommendations of all grants projects or as may be allocated
Strengthen cross-functional linkages between all sectors in the grant implementation processes.
Support teams to identify, document and management risks as well as ensuring overall awareness of potential risks and impacts on running grants
Project Monitoring, Reporting, Documentation and Learning
In conjunction with Evidence and Learning, Associate Director Grants, Finance teams and others, support the development and maintenance of an appropriate grants progress monitoring system – portfolio management buster, periodic meetings, monthly progress dashboards/portfolio health tracker and feedback mechanisms etc.
Work closely with the Compliance and Reporting Officer and others to ensure robust review of internal and external reports leading to timely submission of high quality reports
Ensure timely notification to management, donors and SOs of any significant milestone changes in grants projects.
Work with relevant teams to ensure that appropriate controls, sector monitoring and evaluation tools are being utilized in a timely manner in every grant project for consistency
Provide status periodical reports for all grants while identifying issues that warrant management action
Coordinate joint planning, regular field supportive supervision and monitoring visits to projects and programmes to ensure timely and quality implementation that meet donor standards.
In conjunction with grants teams, and evidence and learning, ensure assessments and evaluation processes are conducted timely and input from relevant parties including donors is incorporated
Support the Resource Development Unit by sharing lessons learnt from previous and ongoing grants, input on grant staffing
structures and other grant implementation related information that is required for the development of new grant proposals.
Capacity Building for Quality Programming
Work closely with the Learning and Organizational Development Manager, and project managers to identify capacity gaps of the project staff and initiate capacity building initiatives
Support P&C to carry out timely recruitment of high capacity grants staff
Facilitate orientation/induction of new grants staff on specific programming areas including WVI/WVU, donor requirements, risk management, among others
External Engagement and Communication
Ensure Support Offices and donor queries and requests are responded to in a timely manner while ensuring quality of the responses
Proactively reach out to donors, SOs and other key partners with key updates and information keeping the relationship strong
Review and ensure all responses/communications from the field to donors and Support offices are of excellent quality and in line with WVU leadership position
Ensure strong participation/representation by WVU staff – project team, sector leads, etc. in donor events, and other coordination efforts affecting/associated with running grants
Keep the Resource Development Unit informed about Support Office and donor engagement on ongoing grants.
Perform any other assignments as assigned by the Supervisor
Participate in the devotions and other prayer and Christian nurture initiatives at WVU
Education/Knowledge/Technical Skills and Experience
Bachelor Degree in Development Studies, Social Work and Social Administration or related studies from a recognized university.
A Master’s degree and/or post graduate training in project management or any of the related fields will be an added advantage
Must have at least 7 years working experience in an international NGO in Uganda with a considerable part of this time at supervisory level managing diverse and dispersed teams
Must demonstrate experience working with multiple major donors such as USAID, ECHO, EU, DFiD, DFAT/ANCP, UN etc.
Must possess at least 3 years’ experience in management of donor programmes and projects in either Education and Child Protection; Livelihoods and Resilience; Emergency Response, Water, Sanitation and Hygiene or Health generally
Proficiency in Computer especially in Microsoft Office Suite and data analysis programs such as SPSS, Stata, EPI Info.
Possess excellent communication, facilitation, networking and relationship building skills
Possess at least 3 years’ experience in fundraising / donor resource mobilization processes
Ability to maintain donor relations through timely and appropriate communications.
Must be a self-starter who is able to work under stress and with minimum supervision.
Must be a committed Christian who is able to stand above denominational diversities.
Ability to influence multi-sectoral teams towards a given goal.
Possess excellent knowledge of the Humanitarian Development Field
How to Apply
For more information and job application details, see; World Vision International Grants Management Specialist Jobs in Uganda
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