World Vision Administrative Officer People & Culture Jobs in Kenya

World Vision Administrative Officer People & Culture Jobs in Kenya


Purpose of Position

  • Provide overall administration and coordination services for the People & Culture department ensuring that the department is administratively supported to promote child wellbeing outcomes.

    Major Responsibilities

    Administrative Support to the People & Culture Directorate, 40%

  • Support the P & C department in the delivery of People & Culture services

  • Participate in the delivery of People & Culture functions including but not limited to; Recruitment, Administration of Compensation & Benefits, Employee Relations, Learning and development, Staff care and other P and C functions as may be required from time to time

  • Coordinate administrative support for the People and Culture Directorate including but not limited to offering secretariat services, consolidating reports, maintenance of office assets, equipment and maintain adequate supplies/stationary

  • Prepare correspondence on staff matters; bank, visa, certificate of service, letters.

  • Ensure effective and efficient facilitation of departmental meetings, events, activities and projects

  • Ensure timely disbursement of P & C correspondences.

  • Ensure provision of excellent front desk services to P & C visitors.

    Personnel Records and People & Culture Information Management, 30%

  • Develop and maintain a People & Culture document management system that ensures safe and orderly custody of P & C information both manually and electronically.

  • Create and ensure completeness of personnel files that meet the compliance standards

  • Ensure personnel files are up to date and are stored, updated, archived and destroyed in accordance to the WVK Policies and government regulations.

  • Support in timely retrieval of personnel files for use by P and C officers, auditors or any other authorized persons.

  • Ensure confidentiality of staff records in accordance to WVK polices and the data protection regulations.

  • Maintain up to date key P & C records including, Polices, Business processes, Organizational structures, Annual Operations Plans etc

    Management of People & Culture Information Systems, 20%

  • Ensure that all People related data captured in the HRIS is 100% complete and correct

  • Build capacity of staff and line Managers on utilization of People & Culture information System

  • Conduct ESS/MSS orientation for new
    / existing staff and managers to ensure staff data on OP is always 100% updated.

  • Create and update frameworks for enabling OP System functionality and ensure that staff are correctly pinned for correctness of data.

  • Liaise with the P&C users on a regular basis to ensure that Our People data is accurate

  • Run regular HRIS Reports to ensure that error rates are maintained at 0%

  • Generate reports (gender ratios, employment changes, leave balances, turnover ratios etc..) for performance tracking and management decisions

  • Ensure accurate and timely submission of annual employee census report

    Collaboration & Networks, 5%

  • Actively participate in roll out of P & C initiatives

  • Participate in committees and taskforces, as assigned

  • Participation in Inter agency workgroups and other Networks

  • Any other Duty assigned by supervisor or designee 5%

  • Participate in Trans teams and support other initiatives by partners in the spirit of integration

  • Any other duties as might be assigned from time to time

    Knowledge, Skills and Abilities

  • Must have a university degree in Human Resource Management, Information Sciences, Social sciences or related field

  • A professional Diploma in Human Resources Management is required if the first degree is not in HRM

  • Must be a member of a recognized member of IHRM

  • A minimum of three years’ experience in human resources generalist role

  • Experience in use of Human Resources Information System

  • Proficiency in computer applications.

  • Experienced in cross-cultural environment.

  • Must be conversant with the local and international labor legislations

  • Experience in records management

    How to Apply

    For more information and job application details, see; World Vision Administrative Officer People & Culture Jobs in Kenya

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