World University Service of Canada Finance & Administrative Officer Jobs in Uganda

World University Service of Canada Finance & Administrative Officer Jobs in Uganda


Responsibilities

  • Under the supervision of the Program Manager, VCP for Uganda, the Finance & Administrative Officer will be responsible for the financial administration & operations of the VCP program and will also be required to support the Program Manager in the administration of human resources activities.
  • Over all, the position will be split into approximately 70% Finance and 30% HR tasks.

    Financial Administration & Operations

  • Ensure account receivables and payables activities are performed accurately and in a timely manner.

  • Identify and resolve invoicing issues, accounting discrepancies and other financial related issues

  • Provide support to the HQ VCP Financial Analyst in reporting to donors, delivering financial activity reports within the timeframe, supporting financial audits.

  • Ensure that financial transactions are properly updated and recorded

  • Ensure that WUSC finance procedures are followed as part of internal control monitoring.

  • Work with the Program Manager and HQ staff in the preparation and development of budgets and work plans.

  • Provide support to the Program Manager, Uganda in the budget planning and reporting

  • Prepare reports (e.g. monthly, interim, final) and in the stated format in order to meet all relevant WUSC donor requirements.

  • Prepare the monthly payroll list and payments for salaries in accordance with local regulations.

  • Manage the security of in-country cash, held on site and when being transferred to account holders.

  • Ensure wire transfers and other financial transactions are received and recorded.

  • Ensure WUSC bank account in Uganda is in good standing and any updates or changes are communicated to the Program Manager.

  • Participate in internal audits as required.

    Human Resources Activities

  • Ensure that HR procedures and policies are in line with WUSC guidelines and local labour laws.

  • Ensure that impartial recruitment procedures for national staff are followed.

  • Ensure that salaries and benefits for nationally recruited staff are in-line with similar organizations, meet the requirements of local labour legislation and are within budget and respect WUSC’s salary administration guidelines.

  • Draft employment contracts for
    new national staff for the Program Manager’s review and signature and monitor contract end dates.

  • Ensure annual salary increases are reviewed and approved by the Program Manager and the Director VCP prior to authorizing and issuing payment.

  • Keep employee files for all national staff.

  • Keep records of leave, overtime and absenteeism for all national staff.

  • Assist with visa preparations and monitor expiration dates.

  • Ensure confidentiality and privacy is respected in all matters related to employment contracts, salary, leave, and other HR matters.

  • Provide support to the Program Manager and Headquarters Human Resources on HR issues as required.

    Qualifications and Competencies

    Education

  • University degree in a relevant field (i.e. business, finance, administration) or equivalent years of relevant professional experience.

    Experience & Competencies

  • Four (4) years of experience in financial operations and administration;

  • Prior experience working for international organizations or donors preferred.

  • Strong computer skills, including proficiency in Google Suite, Microsoft Word, Excel.

  • Proficiency in SAGE 50 and/or Quickbooks.

  • Strong team player and collaborator.

  • Exercises tact, professionalism and discretion with sensitive and confidential financial and administrative information, such as employee files.

  • Excellent written and verbal communication skills in English.

  • Excellent organizational and time management skills, ability to analyze and prioritize needs.

  • Ability to work under pressure, manage personal stress and regular deadlines.

  • Excellent interpersonal skills, conflict resolution and negotiation skills.

  • Curious, enthusiastic and willing to innovate and adapt.

    Languages

  • Complete fluency in English is required.

    How to Apply

    For more information and job application details, see; World University Service of Canada Finance & Administrative Officer Jobs in Uganda

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