World Relief Director of Finance and Administration Jobs in Kenya

World Relief Director of Finance and Administration Jobs in Kenya

Position Summary:

Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor?

If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you.

Financial Accounting, Reporting, and Control: Manage the country office financial systems and advise the SMT/ELT on strategic financial decisions to make WRK a leading institution in stewardship, business and best practice HR Administration: Ensure HR policies and operational structures are in place and are facilitative of operations of WRK business in compliance with tax requirements, labor laws governing the labor market and the general good practice of the HR mandate General Administration: Lead Managers in understanding and executing in compliance with best practices in the conduct of administrative roles including procurement policies, IT policy, asset management and the general conduct of WRK business.

Role & Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Strategic planning:

Development, implementation and monitoring and review of the overall strategy, cascade of that strategy into functional/operational strategies or plans; engagement of staff in strategy implementation through performance management; annual, mid-term and quarterly strategy implementation reviews; nurture, develop and sustain effective relationships with other management members.

Development of an organizational culture that reflects WRI-K’s values, promotes accountability and high performance, and enables staff to deliver outstanding results for beneficiaries and donors.

Advise the Country Director to enable strategic investments of funds

Planning and Budgeting:

Management/administration of Country Office resources and its sub-offices including:

The formulation of country work programme and resource allocation

Providing effective support and guidance during planning and allocation exercises;

Monitoring implementation of donor agreements and resource utilization

Oversee the finance function in the Country Office, including planning and budgeting, financial accounting, financial control, financial systems, and reporting

Develop annual budget and ensure that budgeted activities match with detailed implementation plans

Develop plans to meet funding and programming needs (includes diversification of funding resources)

Undertake budget revisions and realignment to match the changes that have taken place

Identify and effectively manage all key financial risks related to delivering programs

Manage financial aspects of budget development for new proposals

Fulfil all financial reporting requirements for internal and external stakeholders

Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control over assets, funds, equipment, property, and facilities

Ensure appropriate and adequate emergency finance and grants procedures are detailed in the Country Office Emergency Preparedness Plan in order to enable rapid scale up

Ensure sub-offices receive adequate support to operate efficient accounting systems, including timely receipt of monthly budget variance analysis, timely answers to queries and scheduling tasks and deadlines.

Financial Accounting, Reporting, and Control:

Manage the country office financial systems and advise the SMT/ELT on strategic financial decisions to make WRK a leading institution in stewardship, business and best practice

Manage the Country Office financial systems and provide monthly updates on budget variance analysis

Ensure systems are in place for the control of all assets, funds, equipment, property, and facilities

Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control including:

Coordinate Annual accounts and tax statement preparation

Accounting and management information systems

Expenditure procedures, especially around procurement

Documentation of all controls and procedures

Monitor accurate and timely submission of financial reports and attachments to members, donors and government regulatory agencies
Coordinate submission of audit reports, respond to findings and recommend resolutions or action plans

Lead and participate in the development of finance

policies and procedures to be able to maintain a well-financially controlled environment in both development and emergency contexts

Monitor completion of financial reports for grants/contracts. Ensure proper accounting and closing of books upon receipt of completed reports and documents from various sub-offices

Provide guidance to finance and non-finance staff and coordinate efforts to ensure compliance with donor requirements.

Treasury Management:

Ensure organization treasury management policies are complied with local laws and donors

Estimate funds request on a timely basis to ensure resources are in place for carrying project activities

Cash and cash flow management and control in particular gain/losses on currency exchange;

Lead in managing audit process with External Auditors ensuring smooth audit and provision of required documents

Ensure proper archiving of records and adherence to Month End and Year End procedures for purposes of audit preparedness

Plan and conduct internal audits with coordination of the Internal Auditor

Participate in Audit Entry and Exit WRI-K’s meetings and implement recommendations before the next audit.

Implement audit recommendations from various audits and maintain a tracker of all audit queries

Grants management:

Provide strategic support within the Senior Management Team/Execuitve Leadership Team (i.e. SMT and ELT respectively) on all aspects of award management including award contracting, donor compliance and pipeline management

Support the development and implementation of the Country Office funding strategy, making recommendations and flagging issues to the SMT/ELT as appropriate.

Ensure accurate and up to date information on the award portfolio is readily available to SMT/ELT

Knowledge, Skills, & Abilities

At least 7 years' experience at manager level; or 4 years at manager level and 3 years at senior manager level in a busy organization in finance, grants and administrative services management

Demonstrated experience in strategic level engagement for NGO sector in Finance and Administration for institutional development with strong business acumen and the ability to contribute to strategic decisions

In-depth knowledge of human resources management and employee relations;

Experience in managing a budget of over $2.5 million annually

Progressive responsibility in administrative services or programme support operations

Strong organizational and management skills including problem solving Excellent experience of computerized accounts packages/ERP systems, Excel, QuickBooks, etc

Excellent understanding of business and financial planning including strategic modelling

Excellent analytical skills – ability to analyze complex financial data and design and produce effective management information

Excellent understanding of financial systems and procedures and experience with major donors such as USAID, ECHO, DFID, NORAD, UNICEF, GIZ, WFP etc.

Knowledge of IT system management (added advantage)

Proven and significant experience in procurement and contract management, including an ability to review procurement demands and trends, and to develop procurement strategies

Experience with strategic sourcing, developing category strategies and running tenders

Valid driver's license, and access to a vehicle preferred

Requirements

Mature and personal Christian faith

Committed to the mission, vision, and values of World Relief

Desire to serve and empower the Church to impact vulnerable communities

Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Evangelicals For the Health of The Nation document

Masters Degree in Finance, Accounting, Business Administration (with finance major), public administration and professional certification in accounting following a bachelors degree, including CPA certifications.

Up to 25% domestic and/or international travel required

How to Apply

For more information and job application details, see; World Relief Director of Finance and Administration Jobs in Kenya

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