World Food Programme Finance Assistant Jobs in Kenya

World Food Programme Finance Assistant Jobs in Kenya


  • WFP Kenya works in some of the remotest parts of the country, working with local communities to deliver on our promise to enhance food securiy, eliminate mulnutrition and strengthen food systems.

  • We work with the national and country governments as well as national and international actors, including other UN bodies, the private sector and individuals of goodwill. Our office locations are in Dadaab, Kakuma, Lodwar, Marsabit, Isiolo, Garissa, Wajir, Mombasa and Nairobi.

  • The holder of this position is to be ready to work in any of the locations listed above.

    Key Accountabilities (not all-inclusive)

    • Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.

    • Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.

    • Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.

    • Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.

    • Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.

    • Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.

    • Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.

    • Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.

    4Ps Core Organizational Capabilities

    Purpose

    • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP's Strategic Objectives.

    • Be a force for positive change: Suggests potential improvements to team's work processes to supervisor.

    • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.

    • Make our mission visible in everyday actions: Articulates how own unit's responsibilities will serve WFP's mission.

    People

    • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.

    • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.

    • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.

    • Create an 'I will'/'We will' spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

    Performance

    Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

    • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

    • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

    • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

    Partnership

    • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.

    • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.

    • Be politically agile & adaptable: Develops an understanding of the value of WFP's teams and external partners in fulfilling team's goals and objectives.

    • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor's priorities to fulfill internal and external partner needs.

    Knowledge & Skills:

    • Proficient in the use of office equipment and computer software packages, such as Microsoft Word.

    • Knowledge of work routines and methods in order to complete processes under minimal supervision.

    • Uses tact and courtesy to give and receive information to a wide range of individuals.

    • Ability to identify data discrepancies and rectify problems requiring attention.

    • Ability to offer guidance or basic on-the-job training to more junior staff.

  • Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

    Qualification:

    • Completion of a post-secondary certificate in the related functional area is desireable. An advanced Diploma in Finance, Accounting or in the related field is also desirable. A Degree in the same field and membership in a professional accountancy body is an added advantage.

    • Experience: Five or more years of progressively responsible work experience in the field of Finance and Accounting

    How to Apply

  • For more information and job application details, see; World Food Programme Finance Assistant Jobs in Kenya


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