World Education Inc. Bantwana Initiative Sub-Contracts Officer Jobs in Uganda
World Education Inc. Bantwana Initiative Sub-Contracts Officer Jobs in Uganda
Job Summary
Key Result Areas:
Specific Responsibilities and Duties:
Essential Tasks
● Assist Contracts Manager in reviewing partner financial reports and supporting documentation to ensure they are accurate and comply with good accounting practices and WEI/USAID Rules and Regulations
● Raise voucher review queries with partners and follow up on responses.
● Draft invoice covers letter and backup as needed
● Assist Contracts Manager to address FieldLink queries
● Ensure that PLPs comply with all set provisions of contract agreements and other policies and procedures
● Review and post all field data for subcontracts and advice on compliance issues to you supervisor
● Obtain VAT invoices and share with the finance team as needed
● Reconcile subcontractors financial reports with WEI/B QB reports on a monthly basis.
● Update all PLP files, sign off and file all subcontractor reports
Financial Management
● Monitor PLP monthly expenditures and submission of reimbursement requests
● Review PLP reimbursement request for accuracy and completeness and adherence to budget
● Submit reimbursement request to Contracts Manager for review and notify PLPs of reimbursement disbursement timeline
Compliance & Audit
● Ensure that all approved policies and procedures are strictly followed in all financial processes
● Report compliance issues and activities on a regular basis to the Contracts Manager
● Prepare formal and informal responses to investigations, inquiries, and requests with guidance from the Contracts Manager
● Promote compliance awareness throughout in the course of promoting communications, behaviors, and activities
Program Support
● Obtain procedures and guidelines from relevant sector head e.g. economic strengthening, SRGBV for the PLPs
● Facilitation of the financial management and administration assessment process
● Support PLPs in
Job Specifications Minimum Qualifications
Experience
Specific Knowledge, Skills and abilities Required
● Experience with accounting software, preferably QuickBooks
● Possess a high standard of personal and professional integrity
● Willingness to work as a team member, taking on additional tasks as needed
to ensure the overall success of the project
● High level of attention to detail, ability to multitask and work well under
pressure
● Strong analytical and interpersonal skills
● Ability to work under pressure and in a culturally sensitive environment.
Personal Qualities/Attribute
● Strong organizational and interpersonal skills;
● Fluent in oral and written English and excellent writing skills
● Ability to work in a challenging environment, under high pressure and ability to cope with tight deadlines;
● Ability to work both independently and collaboratively as part of a team
How to Apply
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