World Bank Team Assistant Jobs in Kenya

World Bank Team Assistant Jobs in Kenya



Established in 1944, the WBG is one of the world’s largest sources of funding and knowledge for development solutions. In fiscal year 2018, the WBG committed $67 billion in loans, grants, equity investments and guarantees to its members and private businesses, of which $24 billion was concessional finance to its poorest members. It is governed by 188-member countries and delivers services out of 120 offices with nearly 15,000 staff located globally.


The WBG consists of five specialized institutions: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID).


The World Bank is organized into six client-facing Regional Vice-Presidencies, several corporate functions and thirteen Global Practices to bring best-in-class knowledge and solutions to regional and country clients.


Responsibilities

Operational and administrative support

  • Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to World Bank format and distribution.
  • Collect and input data provided by Task Team Leaders (TTLs) into the central database, including processing new project status reports.
  • Keep abreast of the Organization’s directives and ensure effective processing of all project documents.
  • Draft correspondence (standard letters, memos, faxes, etc.) conforming to the Organization’s regional standards, using proper grammar, punctuation and style and proofread materials;
  • Draft minutes of meetings and provide assistance in editing large documents.
  • Maintain up-to-date unit project files (both paper and electronic) and retrieve data from various sources and compile these for use by the TTLs. Program Leader, Country Director and/or the Country Management Unit (CMU).

    Information Management and Client interaction

  • Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle.
  • Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
  • Co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office;
    Track and report on appropriate aspects of the
  • Team’s operational activities

    Time management & Logistics planning

  • Co-ordinate time management and schedules, taking current and future
    priorities into account, anticipate and monitor changes, and communicate the information;
  • Track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters;
  • Solve non-routine problems creatively and resourcefully and assist in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, board presentation and signing, etc.

    Requirements


  • Preferably a Diploma in Secretarial Studies or Office Management or Business Administration
  • A minimum of Three (3) years relevant work experience in a large International or Service or Private Sector Organization;
  • Proficiency in using advanced functions on Bank standard computer applications (Windows applications: Word, Excel, and PowerPoint);
  • Knowledge of and ability to execute diverse work procedures related to the timely processing and production of assigned outputs and supporting administrative activities;
  • Applied knowledge of Bank’s organization, procedures and practices, including Bank records management and filing procedures;
  • Thorough knowledge of work procedures in assigned work unit;
  • Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps; and to follow through on team priorities in the absence of the team leader and respond to requests for information;
  • Ability to pass relevant Bank tests (e.g. English language, computer applications, etc.) as required;
  • Committed, dedicated and team player with ability to deal tactfully and effectively with staff and clients in a multi-cultural environment;
  • Proficient French / English skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style;
  • Effective time management and organizational skills;
  • Ability to produce high-quality work under pressure.

    How to Apply


    Interested and qualified candidates should apply online by 9th September, 2019

    For more information and job application details, see; World Bank Team Assistant Jobs in Kenya

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