Women Human Rights Defenders Network Uganda Accounts & Administrative Assistant Jobs

Women Human Rights Defenders Network Uganda Accounts & Administrative Assistant Jobs


About US

  • Women Human Rights Defenders Network Uganda (WHRDN-U), is a registered not for profit national network with a membership of more than 97 women organizations and individuals.

  • The WHRDN-U, was founded in 2017 by women defenders to promote a feminist holistic approach integrating a gender perspective, focusing on building supportive networks and coordination among WHRDs from diverse social movements and causes in Uganda.

  • Thereby building the capacity for protection of WHRDs, offering protection and emergency response for WHRDs at risk, and Advocacy for protection of WHRDs.

  • The Women Human Rights Defenders Network Uganda (WHRDN-U ) seeks to recruit an Accounts & Administrative Assistant with effect from January October 2020.

    Key Duties and Responsibilities

    Examination of Payment Requests

  • Ensure proper financial procedures/systems are operated and maintained, ensure compliance with WHRDN- U’s financial policy and set accounting standards

  • Examine payment requests and other financial transactions for approval and ensure there are adequate supporting documentation in accordance with organizational financial policy, and donor guidelines.

  • Prepare, update the relevant records, ensure approvals and issue cheques

  • Ensure consistency of support documents and compliance with other guidelines of payment vouchers, accountability etc

  • Issue cash as approved and update cash position

    Financial Record Keeping

  • Maintain an accurate up to date financial records
    Receive and record all funds received

  • Review, attach receipt, stamp and file all vouchers and JVs

  • Update the cash position and follow up their approval

    Support the development of budgets

  • Support in the development of budgets in line with WHRDN-U policies and donor requirements

  • Support the preparation of financial costing and formulate budget estimates

    Keeping stores records

  • Plan, issue out items, monitor and keep up-to-date-stores records

  • Verify stock balances and initiative the order and procurement process, , forward for approval as required.

  • Verify, receive and record stock and forward for approval

  • Update and maintain all stock record recording according to policy

  • Carry out stock taking, arrange and carry out general cleaning

    Reconciliation of Financial Records

  • Analyze, monitor and reconcile financial records in line with WHRDN-U policies, accounting standards and statutory requirements

  • Receive and file all monthly Bank statements, perform reconciliation and produce bank reconciliation statements

  • Make reference to vouchers and JVs

  • Perform cash counts, reports, request and withdraw bank cash
    and carry out cheques-banking

    Support with Audits

  • Support in preparation and attend to the needs of auditors and implement recommendations in line with financial policy

  • Prepare audit schedules as requested by auditors and support in the development pf audit timetable

  • Participate in follow-up responses and clear audit issues.

    Preparation of the Payroll

  • Prepare monthly payroll and ensure completeness and timely submission of statutory deductions to relevant authorities (URA, NSSF and Local Government)

  • Request, compile and consolidate payroll information

  • Compile tax information, fill the URA tax returns forms, file the return on URA web and upload payment, submit the payment registration and URA returns to bank and URA respectively.

  • Assist in ensuring compliance with national regulations in respect of financial and other matters e.g taxation and labour laws;

  • Provide substantive support to the development and implementation of accounting systems;

  • Serve as the Admin. Assistant;

    Qualifications, Skills and Experience

  • The applicant must hold a Bachelor’s Degree in Commerce, Business Administration, Financial Management or Accounting from a recognized University.

  • At least three years of similar work experience in an NGO / Civil Society Organization

  • Computerized accounting skills

  • MS Office

  • Communication, Analytical, Interpersonal skills

  • Ability to establish critical working relationships

  • Keen interest in women’s rights, gender equality, women empowerment and human rights

  • Relevant professional qualification such as ACCA or CPA and training in donor regulations is an added

    How to Apply

  • All suitably qualified and interest candidates should send their application letters with detailed CVs indicating 3 referees, two of whom should have been direct supervisors and addressed to the Executive Director and submitted to info@whrdnuganda.org. OR hand-delivery to our physical office;

    Women Human Rights Defenders Network Uganda

    Plot Plot 1789 Old Kira Road Bukoto

    P.o.Box 5272,Kampala

    Tel:+256756457038

    Important to note

  • The closing date for receiving applications is 23rd November 2020.

  • This position is restricted to female candidates.

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