Woinu Group|Ethio Japan Textile Secretary Jobs in Ethiopia

Woinu Group|Ethio Japan Textile Secretary Jobs in Ethiopia

Job Id: 226363

Category: Admin, Secretarial and Clerical

Location: Addis Ababa

Career Level: Senior Level (5+ years experience)

Salary: As per company scale

Job Description

Secretary Responsibilities:

Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Attending meetings and keep minutes.

Receiving and screening phone calls and redirecting them when appropriate

Responsibilities:

Greet visitors and determine whether they should be given access to specific individuals

Make travel arrangements.

Maintain executive’s agenda and assist in planning appointments, etc

Receive and screen phone calls and redirect them when appropriate

Managing the daily/weekly/monthly agenda and arrange new meetings and appointments

File and update contact information of employees, customers, suppliers and external partners

Develop and maintain a filing system
Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.

Answering screening and forwarding incoming phone calls

Directs visitors by maintaining employee and department directories; giving instructions.

Maintains security by following procedures; monitoring logbook; issuing visitor badges.

Maintains safe and clean reception area by complying with procedures, rules, and regulations.

Contributes to team effort by accomplishing related results as needed.

Receive, sort and distribute daily mail/deliveries

Provide basic and accurate information in-person and

via phone/email

Order front office supplies and keep inventory of stock

Update calendars and schedule meetings

Arrange travel and accommodations,

Keep updated records of office expenses and costs

Perform filing, photocopying, transcribing and faxing

Preparing meeting and training rooms.

Provide excellent customer service.

Preparing and disseminating correspondence, memos and forms

Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

File and update contact information of employees, customers, suppliers and external partners

Develop and maintain a filing system

Check frequently the levels of office supplies and place appropriate orders
typing, preparing and collating reports

Report to:

Chief Executive Officer

Job Requirements

Requirements:

Proven experience as secretary or similar administrative assistant role for minimum 5 years

Familiarity with office organization and optimization techniques

High degree of multi-tasking and time management capability

Excellent written and verbal communication skills

Integrity, professionalism and confidentiality

Proficiency in MS Office

Degree in secretarial science or relative field

Excellent spoken and written English skills

How to Apply

All applicants must send their CV with full work experience letters copy to Sofanit@ethiojapan.com till November 5, 2019 late applicants are not accepted.

If you have any questions you can contact us through the email address provided.

Woinu Group|Ethio Japan Textile Secretary Jobs in Ethiopia