Veterinarians Without Borders Canada Project Officer Jobs in Ghana

Veterinarians Without Borders Canada Project Officer Jobs in Ghana


  • VWB/VSF sends many Canadian volunteers overseas to work with partners help create integrated animal health systems.

  • The Canadian volunteers include professors of veterinary medicine, veterinarians, animal nutritionists, rural development specialists, food safety specialists, horticulturalists, community health workers, and gender specialists.

  • While universities, community organizations—even government agricultural extension workers benefit from this initiative, the primary focus is on improving the lives of small-scale livestock producers.

  • VWB/VSF is presently seeking a Project Officer to join our team.

  • The successful candidate will lead volunteer management, project planning, management, administration and logistics of VWB/VSF/GAPNET portfolio.

  • In this fast-paced work environment, the individual will require exceptional time management and organizational skills, be self-sufficient, and able to think quickly on his/her feet.

  • S/he must be able to consistently project an enthusiastic, positive approach that contributes to a collegial and closely-knit organizational culture.

  • The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong program management, written and verbal communication, administrative, financial, monitoring and evaluation and organizational skills.

    Responsibilities

    Program Management

  • Work with GAPNET and VWB-HQ staff in the project planning, design and implementation of the VETS program

  • Responsible for liaising with program colleagues in Ottawa on issues of project development and management

  • Work with VWB-HQ staff and volunteers to build relationships with other potential partners and stakeholders as relevant to the project; particularly, women and women-led local organizations

  • Train GAPNET team in program management and project planning processes

    Volunteer Management

  • Liaise with GAPNET and target communities to develop and submit volunteer placement descriptions to VWB/VSF for review

  • Guide GAPNET coordinator in provision of professional support to the volunteer(s), including: in-country orientation upon arrival, workplan development, and regular volunteer meetings to ensure adequate workplan progress and continual volunteer support

  • Support GAPNET Coordinator in coordination of volunteer placement logistics, including: arrival support, visa facilitation (including invitation letter), accommodation arrangements, workplan, and transportation support (when required)

  • Be available for on-call (24/7) phone support to Canadian volunteers while in-country and ensure cover arrangements are in place for a suitable alternative if away from the project location or out of range.

  • Contribute to the health and security of the volunteers by providing information on local clinics/hospitals, safety advice and responding to emergency situations as/if needed

  • Follow VWB/VSF Incident Reporting Guidelines and ensure all project beneficiaries are aware of reporting mechanisms in place

  • Follow VWB-HQ led safety and security protocols and reinforce safety standard operation procedures (SOPS) with volunteers while they are in-country**

    Planning, Monitoring and Evaluation (M&E)

  • Contribute to the development of the Project Implementation Plan (PIP) in Year 1, and the Annual Work Plans (AWPs) in Years 1-7
    Coordinate and ensure the completion of Quarterly Placement Reports (QPRs) by volunteers

  • Participate in quarterly
    status update and planning session with HQ Program Officer
    Facilitate a participatory Annual Partnership Review (APR) meeting with GAPNET, community(ies) beneficiaries and volunteer(s)
    Work alongside GAPNET team to prepare an Annual Country Report

  • Conduct regular data collection/monitoring evaluation activities to evaluate community impact

  • Cross-cutting themes: Analyse local context and advise VWB, volunteers and GAPNET on gender equality, environmental sustainability and governance aspects of all project activities

  • Keep a daily record of all project activities to contribute to program monitoring

  • Take photos and videos of key community activities that involve the volunteers, to use in project communications and to supplement narrative reporting

    Financial Management

  • Assist in the development and Annual Project Budgets

  • Ensure compliance to VWB/VSF’s anti-fraud policy, including the establishing of appropriate in-country anti-fraud mechanisms

  • Prepare monthly expense claims to VWB-HQ

  • Ensure the proper storage of all original receipts relating to project expenses

  • Coordinate payments for local travel, accommodation, meeting rooms and other resources as required for program activitie

  • Support the volunteer(s) and GAPNET in complying with any financial management duties they are responsible for (will vary by project)

    Communications

  • Collect impact statements from beneficiaries, local partners, and volunteers regarding notable changes and benefits from program participation on a quarterly basis

  • Collect photos and videos to submit to VWB HQ staff of local beneficiaries, livestock, volunteers, and local partner staff monthly**
    Submit one GAC Case Study per quarter to VWB-HQ staff

    General / Administrative

  • Conduct general administrative duties to ensure that the project and its activities and processes align with local laws and regulations (e.g. operations permit, visas for volunteers, insurance, etc.)

  • Coordinate, as/if required by the project, the identification of local resource people to participate in the project (i.e. trainers, gender advisors, etc.)

  • Manage inventory: keep record of all project equipment, ensuring it is used appropriately and labelled as required

  • Carry out other tasks as arising and as agreed as per discussions with the Africa Program Officer, in collaboration with GAPNET

    Required

  • Bachelor’s degree in international development, social science or a related field

  • Excellent Program Management skills

  • Fluent in English (written and oral)

  • Excellent cross-cultural communication skills

  • Experience working with international development organizations, volunteer sending organizations an asset

  • Experience managing/working with international volunteers

  • Knowledge of Microsoft Office Suite (Word, Excel, Powerpoint)

  • 2 to 5 years experience in monitoring and evaluation

    Desired

  • Knowledge of Ghana poultry and small ruminants sector

  • Gender mainstreaming in programming

  • Experience with participatory approaches

  • Strong financial management knowledge

    How to Apply

  • Please submit via email your resume/CV, evidence of previous work and a motivation letter to millicent@vetswithoutborders.ca.

  • Your letter should state why you wish to be considered for the role and how you meet relevant skills.

  • Prospective applicants who best meet our requirements will be contacted for an interview through Skype.

  • Application deadline is November 27, 2020.

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