VectorLink Office Assistant / Finance and Administration Assistant Jobs in Kenya

Abt Associates is a mission-driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development.


Known for its rigorous approach to solving complex challenges, Abt Associates is regularly ranked as one of the top 20 global research firms and one of the top 40 international development innovators. The company has multiple offices in the U.S. and program offices in more than 40 countries.

Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1. Task Order 1 will support the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control approach with the overall goal of reducing the burden of malaria.

Abt has implemented indoor residual spraying (IRS) for PMI since 2011, delivering high-quality IRS programs and gathering the most comprehensive vector control entomological data in the world. Under this contract,

Abt will expand entomological monitoring to guide programs focused on insecticide-treated mosquito nets and IRS and continue to assist PMI in reducing the burden of malaria through IRS and capacity building in 22 African countries where malaria is endemic. Abt also will continue to support PMI in IRS monitoring and evaluation, as well as environmental compliance.

Key Roles and Responsibilities

  • Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
  • Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
  • Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and minutes of meetings.
  • Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
  • Answer incoming telephone
    calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
  • Coordinating air travel, taxi and office transport for staff
  • Overseeing day-to-day office administrative services
  • Greet, advise, and escort guests.
  • Purchase, store and distribute office supplies.
  • Ensure timely settlement of office bills.
  • Make logistical arrangements for project staff traveling outside their region or for international visitors.
  • Prepare and send pouches to counties as needed.
  • Performing any other duties as assigned by the supervisor.

    Preferred Skills / Prerequisites

  • High School degree with a Diploma in Business Related field highly desirable.
  • At least one (1) year prior experience in office administration.
  • Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
  • Ability to assess problems and develop solutions.
  • Excellent inter-personal communication skills and excellent organization skills.
  • Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
  • Fluency in English.
  • (1) year of experience and high school diploma OR the equivalent combination of education and experience.

    Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits.

    How to Apply

    Interested candidates should apply online by 30th May, 2018

    For more information and job application details, see; VectorLink Office Assistant / Finance and Administration Assistant Jobs in Kenya

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