VectorLink Administration Manager / Country Finance and Administration Manager Jobs in Kenya

Abt Associates is a mission-driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development.


Known for its rigorous approach to solving complex challenges, Abt Associates is regularly ranked as one of the top 20 global research firms and one of the top 40 international development innovators. The company has multiple offices in the U.S. and program offices in more than 40 countries.

Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1. Task Order 1 will support the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control approach with the overall goal of reducing the burden of malaria.

Abt has implemented indoor residual spraying (IRS) for PMI since 2011, delivering high-quality IRS programs and gathering the most comprehensive vector control entomological data in the world. Under this contract,

Abt will expand entomological monitoring to guide programs focused on insecticide-treated mosquito nets and IRS and continue to assist PMI in reducing the burden of malaria through IRS and capacity building in 22 African countries where malaria is endemic. Abt also will continue to support PMI in IRS monitoring and evaluation, as well as environmental compliance.

Key Roles and Responsibilities

  • Develop, manage, and monitor project budgets and annual workplans.
  • Prepare accurate financial reports, and monthly cash fund’s request in close coordination with senior project staff.
  • Prepare annual site office revenue projections and update budget tracker forecast on a monthly basis
  • Ensure that the project operations are in compliance with all USAID and Abt policies and procedures.
  • Support the startup, general operations, and closedown of the IRS program in Kenya.
  • Manage the financial operations and financial reporting of the country program, providing guidance, training and technical assistance to financial and non-financial management personnel.
  • Supervise and coach the project Accountant, Finance Assistants and other Administrative staff
  • Conduct a financial brown bag in a quarterly basis to build the financial capacity of technical and operations personnel on different financial topics including compliance, travel, budgeting, forecasting and procurement.
  • Create and maintain financial reporting and tracking systems that provide basic data measurements on financial performance of project activities and develop/recommned cost cutting and compliant strategies to implement the project with less resources
  • Provide ongoing financial administration
    to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices.
  • Manage the timely submission of the monthly field expenses (ROV) to the headquarters office.
  • Serve as the project’s contact with the client on finance and administrative issues, participating in discussions on contract issues and actions, and following up on client requests and concerns.
  • Support the development, execution, and management of subcontractor and consultant agreements.
  • Develop and implement a payment system for seasonal spray operators and community mobilizers.
  • Develop and implement systems to streamline financial practices and procedures.
  • Inform and maintain project FCA at Headquarters updated on all contractual, financial and legal issues affecting the project
  • Perform random audits of inventory to make sure inventory reports prepared by operations team are always accurate and up to date.
  • Oversee Human Resource activities affecting the project including but not limited to the hiring, termination, benefit tracking and legal disputes affecting current and former site office personnel.

    Preferred Skills / Prerequisites

  • Bachelors Degree (minimum), or a Masters Degree (desirable), in Business , Administration, or other relevant field.
  • At least four (4) years of professional experience managing financial and contractual aspects of large international development projects, preferably USAID-finded projects.
  • Significant experience managing and supervising financial and procurement management personnel.
  • Familiarity with US Government Cost Accounting Standards.
  • Strong analytical and computer skills, with an emphasis on budget and financial analysis.
  • Experience in logistics, procurement, and supply chain management highly desirable.
  • Fluency in English.
  • (4+) years of experience and a bachelor degree OR the equivalent combination of education and experience.

    Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits.

    How to Apply

    Interested candidates should apply online by 30th May, 2018

    For more information and job application details, see; VectorLink Administration Manager / Country Finance and Administration Manager Jobs in Kenya

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