VE Field Associate Jobs in Uganda
VE Field Associate Jobs in Uganda
Position Overview: Full-time staff member who coordinates program implementation in remote communities and contribute to the growth and success of the organization. The Field Associate is a self-driven, self-sufficient staff member, who excels at training others and coordinating activities, while also critically analyzing the program and providing feedback to senior management.
The position will be based in Kiryandongo, working with other staff in supporting various functional teams, including Monitoring & Evaluation, Human Resources, Enterprise and Savings, and Finance & Administration.
Job Description:
Business Mentor Activities:
Manage all Business Mentors (BMs) in your region, ensuring high-quality Program implementation
Regular field visits (3-4 days a week) including at least 6 business spot checks per week to assess training and mentoring by the Business Mentors and overall performance of businesses.
Spearhead the Village opening process in all the sub-counties
Guide Business mentor on SBs and PRs grant applications for viable businesses and approve prior to submitting them to the Regional Manager for review
Ensure BMs work plans are developed and followed and timely shared via google document
Bi-weekly meetings and Induction Training for Business Mentors
Prepare bi-weekly meeting and agendas, and ensure they are always updated and shared
Train BMs on new forms that need to be collected, constantly reinforcing the importance and value of the data we collect and helping BMs troubleshoot issues as needed.
Work with M&E during each Biweekly to confirm that the BMs have collected the proper forms and uploaded them to the database
Lead and conduct Induction Training/onboarding for new BMs. This includes working closely with Country Staff to prepare agenda, schedule Field Visits, prepare materials
Work with Finance team to ensure that all, induction and bi-weekly materials are printed or made available in a timely manner
Program Reporting
Work with the RM to Collect, Develop, validate, consolidate, revise and submit BM work plans in a timely manner.
Monitor the collection of the Mentoring Checklist and activity reports
Submit reports and minutes of any meeting attended on behalf of Village Enterprise.
Ensure updated reports on attendance is tracked and entered in relevant filing system
Managing partnerships
Help establish a relationship with Local Government officials, community leaders and other stakeholders
The Field Associate represents the organization at district and Sub County/ County level including general meetings with Local government leadership, humanitarian actors, local authorities, protocol meetings, security meetings, as well as sector program meetings in consultation with the RM.
Provide management with reports and feedback from government and partnership meetings as needed
Support the BMs to register all Business Savings groups with relevant Government authorities
Develop and implement the district and sub county entry and expansion strategy in collaboration with the RM.
The Field Associate provides general support, guidance, and serves as focal point during program planning and reporting.
Internal activity coordination
Participate in weekly Innovation Team meetings, actively participating and bring a positive field perspective to the team
Ensure BMs Collect and submit success Stories with photos as needed
Support BMs in the implementation of pilots, studies and data collection as needed
Provide feedback and support to overall program, pilots and strategic expansion
Work with the innovations team to train other partners or organizations
Roll out pilots as well as act as focal persons for capturing ideas, learnings from the Business mentors and communities and share with the innovations team.
Work with M&E to deliver quality BM refresher activities
Support in BMs in phone troubleshooting and in guiding BMs through quality data collection protocols
Vision trip and Donor Visits
Represent Village Enterprise values and program to donors, Vision Trips and visiting staff
Work with management to arrange field scheduling for visitors
Coordinate all preparations at the field level
In some cases, work on the weekends to accommodate donor and staff visits
Business Mentor Performance Reviews, Capacity Building
and professional development
Submit quarterly reports to the RM, Human Resource Coordinator on Business mentor performance
Work with the HRC, RM to identify professional development opportunities for BMs and implement them
Work with the HRC to conduct performance reviews for BMs
Assist with the improvement and development of monitoring activities and materials for business mentors
Communication and Management
Attending and active participation in regular weekly meetings with supervisors and other forums as convened (MMMs, FA Calls, One on ones etc)
Ensure BMs Collect and submit success Stories with photos and bring to the attention of the Communications associate eye catching programmatic scenarios for follow up.
The Field Associate ensures that VE procedures and donor regulations applicable to a project implemented in the area of operation concerning program, logistics, fraud control, protection of vulnerable groups and special interest groups in collaboration with the HRC and RM.
Logistics:
Field Associate is in charge of overseeing and reporting on the logistics the field team including enforcement of field safety guidelines and adherence.
Responsible for monitoring and reporting equipment usage and storage, planning, and maintenance of equipment and the functioning of the means of communication appropriate for the respective field staff.
Administration:
The Field Associate is responsible for overseeing the management of day-to-day field operations including monitoring and reporting on staff attendance, staff leave and authorization of minor emergency field expenses in consultation with the HRC/RM.
Timely filing and safekeeping of necessary program documents i.e attendance, work plans
Regular and accurately updating of web based documents like google sheets, google documents with relevant programmatic information.
Safeguarding: "Safeguarding at VE is everyone’s responsibility"
Continuously sensitize program participants about possible risks of child abuse, sexual/financial exploitation, prevention and response mechanisms.
Ensure compliance with VE’s safeguarding policies and Code of Conduct in all programs, operations and practices.
Report any incident of child or adult safeguarding in program operations for appropriate action and follow up.
Qualifications.
University degree or equivalent in development, program management, international development or other relevant field, or equivalent combination of education and experience.
Minimum experience of 2 years working in antipoverty, VSLA, financial inclusion programs.
Key competencies
Providing detailed and timely feedback where necessary
The Field Associate provides detailed, relevant feedback when requested
He/she should think of how to improve synergies of the team and improve workflow as a team
Should have IT and computer Skills especially in MS Office, google docs and email
Great quality of work output
Ability to build and lead a team, resolve conflicts
Ability to enhance capacities of team members
Qualifications.
University degree or equivalent in development, program management, international development or other relevant field, or equivalent combination of education and experience.
Minimum experience of 2 years working in antipoverty, VSLA, financial inclusion programs.
Key competencies
Excellent capacity building, team building/management, and coordination skills.
An ability to delegate responsibilities effectively and coach and mentor staff.
An ability to work in challenging and changing environments and to seeing through challenges and finding solutions
Excellent interpersonal skills, including the ability to exercise diplomacy and tact as demonstrated in previous roles that required communication with a broad and diverse set of partners.
Computer literacy especially in PowerPoint, Excel, word and internet applications
Fluency in English and all local languages within the area of operation is AMUST.
How to Apply
For more information and job application details, see; VE Field Associate Jobs in Uganda
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