VE Field Associate Jobs in Uganda

VE Field Associate Jobs in Uganda

Position Overview:

  • Full-time staff member who coordinates program implementation in remote communities and contribute to the growth and success of the organization. The Field Associate is a self-driven, self-sufficient staff member, who excels at training others and coordinating activities, while also critically analyzing the program and providing feedback to senior management.

  • The position will be based in Kiryandongo, working with other staff in supporting various functional teams, including Monitoring & Evaluation, Human Resources, Enterprise and Savings, and Finance & Administration.

    Job Description:

    Business Mentor Activities:

  • Manage all Business Mentors (BMs) in your region, ensuring high-quality Program implementation

  • Regular field visits (3-4 days a week) including at least 6 business spot checks per week to assess training and mentoring by the Business Mentors and overall performance of businesses.

  • Spearhead the Village opening process in all the sub-counties

  • Guide Business mentor on SBs and PRs grant applications for viable businesses and approve prior to submitting them to the Regional Manager for review

  • Ensure BMs work plans are developed and followed and timely shared via google document

    Bi-weekly meetings and Induction Training for Business Mentors

  • Prepare bi-weekly meeting and agendas, and ensure they are always updated and shared

  • Train BMs on new forms that need to be collected, constantly reinforcing the importance and value of the data we collect and helping BMs troubleshoot issues as needed.

  • Work with M&E during each Biweekly to confirm that the BMs have collected the proper forms and uploaded them to the database

  • Lead and conduct Induction Training/onboarding for new BMs. This includes working closely with Country Staff to prepare agenda, schedule Field Visits, prepare materials

  • Work with Finance team to ensure that all, induction and bi-weekly materials are printed or made available in a timely manner

    Program Reporting

  • Work with the RM to Collect, Develop, validate, consolidate, revise and submit BM work plans in a timely manner.

  • Monitor the collection of the Mentoring Checklist and activity reports

  • Submit reports and minutes of any meeting attended on behalf of Village Enterprise.

  • Ensure updated reports on attendance is tracked and entered in relevant filing system

    Managing partnerships

  • Help establish a relationship with Local Government officials, community leaders and other stakeholders

  • The Field Associate represents the organization at district and Sub County/ County level including general meetings with Local government leadership, humanitarian actors, local authorities, protocol meetings, security meetings, as well as sector program meetings in consultation with the RM.

  • Provide management with reports and feedback from government and partnership meetings as needed

  • Support the BMs to register all Business Savings groups with relevant Government authorities

  • Develop and implement the district and sub county entry and expansion strategy in collaboration with the RM.

  • The Field Associate provides general support, guidance, and serves as focal point during program planning and reporting.

    Internal activity coordination

  • Participate in weekly Innovation Team meetings, actively participating and bring a positive field perspective to the team

  • Ensure BMs Collect and submit success Stories with photos as needed

  • Support BMs in the implementation of pilots, studies and data collection as needed

  • Provide feedback and support to overall program, pilots and strategic expansion

  • Work with the innovations team to train other partners or organizations

  • Roll out pilots as well as act as focal persons for capturing ideas, learnings from the Business mentors and communities and share with the innovations team.

  • Work with M&E to deliver quality BM refresher activities

  • Support in BMs in phone troubleshooting and in guiding BMs through quality data collection protocols

    Vision trip and Donor Visits

  • Represent Village Enterprise values and program to donors, Vision Trips and visiting staff

  • Work with management to arrange field scheduling for visitors

  • Coordinate all preparations at the field level

  • In some cases, work on the weekends to accommodate donor and staff visits

    Business Mentor Performance Reviews, Capacity Building
    and professional development

  • Submit quarterly reports to the RM, Human Resource Coordinator on Business mentor performance

  • Work with the HRC, RM to identify professional development opportunities for BMs and implement them

  • Work with the HRC to conduct performance reviews for BMs

  • Assist with the improvement and development of monitoring activities and materials for business mentors

    Communication and Management

  • Attending and active participation in regular weekly meetings with supervisors and other forums as convened (MMMs, FA Calls, One on ones etc)

  • Ensure BMs Collect and submit success Stories with photos and bring to the attention of the Communications associate eye catching programmatic scenarios for follow up.

  • The Field Associate ensures that VE procedures and donor regulations applicable to a project implemented in the area of operation concerning program, logistics, fraud control, protection of vulnerable groups and special interest groups in collaboration with the HRC and RM.


  • Field Associate is in charge of overseeing and reporting on the logistics the field team including enforcement of field safety guidelines and adherence.

  • Responsible for monitoring and reporting equipment usage and storage, planning, and maintenance of equipment and the functioning of the means of communication appropriate for the respective field staff.


  • The Field Associate is responsible for overseeing the management of day-to-day field operations including monitoring and reporting on staff attendance, staff leave and authorization of minor emergency field expenses in consultation with the HRC/RM.

  • Timely filing and safekeeping of necessary program documents i.e attendance, work plans

  • Regular and accurately updating of web based documents like google sheets, google documents with relevant programmatic information.

    Safeguarding: "Safeguarding at VE is everyone’s responsibility"

  • Continuously sensitize program participants about possible risks of child abuse, sexual/financial exploitation, prevention and response mechanisms.

  • Ensure compliance with VE’s safeguarding policies and Code of Conduct in all programs, operations and practices.

  • Report any incident of child or adult safeguarding in program operations for appropriate action and follow up.


  • University degree or equivalent in development, program management, international development or other relevant field, or equivalent combination of education and experience.

  • Minimum experience of 2 years working in antipoverty, VSLA, financial inclusion programs.

    Key competencies

  • Providing detailed and timely feedback where necessary

  • The Field Associate provides detailed, relevant feedback when requested

  • He/she should think of how to improve synergies of the team and improve workflow as a team

  • Should have IT and computer Skills especially in MS Office, google docs and email

  • Great quality of work output

  • Ability to build and lead a team, resolve conflicts

  • Ability to enhance capacities of team members


  • University degree or equivalent in development, program management, international development or other relevant field, or equivalent combination of education and experience.

  • Minimum experience of 2 years working in antipoverty, VSLA, financial inclusion programs.

    Key competencies

  • Excellent capacity building, team building/management, and coordination skills.

  • An ability to delegate responsibilities effectively and coach and mentor staff.

  • An ability to work in challenging and changing environments and to seeing through challenges and finding solutions

  • Excellent interpersonal skills, including the ability to exercise diplomacy and tact as demonstrated in previous roles that required communication with a broad and diverse set of partners.

  • Computer literacy especially in PowerPoint, Excel, word and internet applications

  • Fluency in English and all local languages within the area of operation is AMUST.

    How to Apply

  • For more information and job application details, see; VE Field Associate Jobs in Uganda

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