U.S. Embassy Dar es Salaam Administrative Assistant - Receptionist Jobs in Tanzania

U.S. Embassy Dar es Salaam Administrative Assistant - Receptionist Jobs in Tanzania


Administrative duties and Events Coordination: 50%

  • Assists with the Letters of Requests (LORs) and Letters of Acceptance (LOA) and LOAs
    for the FMS cases when requested by OSC, Chief.
  • Receiving and Screening calls and visitors from host country military (TPDF) concerning
    Security Assistance and the Training program.
  • Coordinates and synchronizes M2M events for the Office of Security Cooperation with the TPDF
    Defense Foreign Relations Office.
  • Coordinates and contributes to frequent official visits to the Defense Attaché Office and Office of
    Security Cooperation.
  • Assist in arranging appointments and may accompany visitor to meetings with government and
    other officials. Extensive knowledge provides valuable information on current events,
    local government insight, and regional affairs.
  • Provides interpreter service for American Officers, especially when nuance of meaning is important.
  • Receives and screens calls and visitors from the host country military concerning the
    Security Assistance and Training Program. Answers inquiries on policies, routine
    matters, status of actions, and course availability.
  • Disseminates information only on a need to know basis. When requested information is
    not available, obtains and forwards information to appropriate persons or refers callers to
    the proper source. Places local and long distances calls and faxes.
  • Sets up and maintains correspondence reports and documents files.
  • Classifies and files material based upon content as well as subject and document
    identification. Establishes and maintains office library of related publications, regulations
    and directives. Screens files periodically and retires or destroys files no longer required.

    Training Coordination 30%

  • Vetting/Screening all International students to ensure that prerequisites are met to
    include: administers the Defense Language Institute's English Comprehensive level tests
    as well as the Training of English as a Foreign Language (TOEFL) and any other test for
    the required courses.
  • Maintaining all student training records.
  • Preparation of invitational orders.
  • Prepares student biographies and academic records.
  • Prepares visa applications.
  • Coordinating and arranging travel plans.
  • Prepares and requests travel advances for students attending training.
  • Medical screening of students and dependents.
  • Conducts pre-departure briefing and debriefs students upon return to host nations to
    assess how valuable the training was from the students and to obtain their

    recommendations/views on how best to serve them under the International Military
    Education and Training (IMETP).
  • Downloads and Update of Standardized Training List.
  • Daily access to the Security Assistance Network (SAN) for updates on courses available
    and changes made to the Standard Training List (STL).
  • Works with the country program managers of the five military departments (MILDEPS) to
    implement the Tanzanian training requirements.
  • Inputs the courses into the Training Management System (TMS) and the web based
    Security Assistance Network.
  • Prepares the yearly host country's military two-year Combined Education and Training
    Plan (CETP) and the Congressional Report on International Military Training (CRMIT)
    report of all Foreign Military Services (FMS), African Contingency and Training
    Assistance (ACOTA), Non-Commissioned Officer (NCO) trainings in-country.

    TPDF Course program 20%

    The Counter terrorism courses are intended to support and enhance U.S. efforts in the
    Global War on terrorism.
  • Establishing the Tanzanian Peoples Defense Forces Counter Terrorism educational
    needs, preparing and sending students for studying in the U.S. and at the George C.
    Marshall Center in Germany for Counter Terrorism related training.
  • Advising the Tanzanian Military of Defence (MoD) on the Counter Terrorism (CT)
    courses available, course pre-requisites, experience required and ranks of officers who
    should participate in any CT-related training.
  • Justifying why the candidates are suitable for the CT courses in the SAN web before
    Counter-Terrorism Fellows Program (CTFP) and AFRICOM approve the nominations,
    and Generating invitation Training Orders (ITOs) for CT students as required or directed
    by the Africa commandant Command (AFRICOM), Providing logistical support, and
    making payments to students in cases where the school does not have a disbursing
    office to pay off the students Training and Living Allowance (TLA).
  • And performing all necessary record keeping and logistics groundwork for the
    International Military Education Training Program.
  • Notifying the Tanzania People Defence Force (TPDF)/Military of Defence (MoD) of
    ACOTA training available with the approval of the Office of Security Cooperation, Chief,
    Preparing all the necessary vetting memorandums to the three departments namely: the
    Regional Security Office, Political and Consular for vetting to occur.
  • Establishing and finding out correct data from the different TPDF units for the selected
    candidates, for easy tracking and vetting.
  • Keeping records of such training in the Department of Defence (DOD) database for all
    recorded DoD/State Department training. Also, for the Congressional Report on
    International Military Training (CMRIT) report required by AFRICOM.

    U.S. Embassy Dar es Salaam Administrative Assistant - Receptionist Jobs in Tanzania

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