Urgent Action Fund-Africa Finance & Operations Assistant Jobs in Kenya
Urgent Action Fund-Africa Finance & Operations Assistant Jobs in Kenya; The position provides support to the Finance & Operations portfolio by providing robust financial administration through efficient use of the Fund’s resources, assist with maintaining financial records in support of accounting activities, preparing reports, payments and reconciliations, executing transactions, and analysing financial data to provide insights for decision-making, and statutory compliance under the direct guidance of the Finance & Operations Manager.
Specific responsibilities
Financial operations and management support
Preparation of payment vouchers upon validation of underlying documents
Updating QuickBooks
Conducting monthly bank, cash and credit card reconciliations
Monitor cash/ bank balances for effective reporting
Filing monthly returns such as PAYE, NSSF, NHIF and ensuring compliance with statutory regulations, e.g., NGO returns
Assisting in liaising with HR to ensure the timely preparation of payroll and other staff benefits
Assist in the review of petty cash for the Nairobi Office, Harare Office and the healing farm
Assist in the preparation of various financial reports in a timely and required format
Assist with project audits and institutional audits processes and implement audit recommendations in day-to-day delivery
Assist with the preparation of annual budgets, proposal budgets and donor financial reports
Assist to monitor budgets to ensure that there are sufficient funds for planned program activities as assigned by the supervisor
Ensure updating of the fixed assets register & office equipment list and ensure safe use/custody
Ensure all Fund’s equipment and assets are fully insured at all times
Maintain portfolio electronic and hard copy filing system for ease of reference and retrieval
Grantmaking support
Grants administration – assist in the timely voucher preparation of sub-grants awarded upon validation of underlying documents, and inform the grantmaking team
Assist with initiating the payment instructions at the bank for all grants awarded after verifying the underlying documents to support the payments
Assist in updating the grantmaking database. Generate data & reports from the database as a source of information for complementary portfolios
Assist the Grantmaking & Finance functions in the preparation of Fund-related reports for Heads of programmes and funding partners
Assist in monitoring expenditure and compiling BVA reports for various programmes/projects and continuously update UAF-Africa’s finance plan
Keep grantees informed on the status of the grant awards, including confirming with all that they received the funds
Assist in reviewing grantee’s financial reports, including their supporting documents, and offer feedback as guided by the supervisor
Other responsibilities
Providing periodic reports for internal/external communications to the team and other stakeholders
Work with the Operations team in ensuring the smooth running of the Nairobi office and staff working virtually across the African continent
Maintaining open and fluid communications with all vendors and contractors
Any other responsibilities as assigned within the portfolio
Qualifications
Bachelor’s degree in Finance, Accounting, Economics, Business Studies or equivalent
CPA Part II or equivalent
Skills and experience
Minimum of 3 years’ relevant work experience working in or with organisations in Africa, preferably women’s rights or social justice-oriented organisations
Familiarity with grantmaking is an added advantage
Experience working with QuickBooks software is an added advantage
Excellent written and verbal communications in English. French linguistic abilities would be a plus
Strong analytical, presentation, planning and organisational skills
Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, optimally and accurately
Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results, including a commitment to trust-based transformative grantmaking, community-led development, and grassroots movement building
Experience working in a virtual setup with seamless task coordination, managing multiple deadlines
Proven experience working effectively in a cross-cultural team
Flexible and willing to perform other tasks as assigned, in a fast-paced, team-oriented work environment
UAF-Africa is a part of a global UAF-Sisterhood network, and staff are expected to occasionally work collaboratively with UAF-Sister Funds
How to Apply
For more information and job application details, see; Urgent Action Fund-Africa Finance & Operations Assistant Jobs in Kenya
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