URC Finance and Administration Officer Jobs in Jinja Uganda

URC Finance and Administration Officer Jobs in Jinja Uganda

University Research Co., LLC (URC)

URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide.

With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.

Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems.

Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families.

In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.

URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission (http://www.urc-chs.com/).

Division & Project Overview:

University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, is implementing the USAID’s Regional Health Integration to Enhance Services in East Central Uganda Activity (USAID’s RHITES EC).

The purpose of this project is to support the implementation of a comprehensive, integrated investment in regional health, HIV/AIDS and nutrition assistance.

This five-year activity targets 12 districts in East-Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, HIV/AIDS, nutrition and child development services.

URC is seeking qualified candidates to fill the following positions at the Jinja town and district based offices.

Roles and Responsibilities:

Job Purpose:

  • As part of the finance team, the Cluster Finance Admin. Officer is responsible for assisting in implementing the overall accounting and financial control systems for the project.
  • S/he is also responsible for using adequate and appropriate internal controls to meet generally recognized accounting standards.
  • This position takes leadership of all financial, administrative and operational needs of the cluster, including oversight over Cluster Finance & Program Assistants.

    Specific Responsibilities:
  • Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable and allocable), and URC policies and procedures.
  • Ensure that all project-related transactions are conducted, processed and recorded as per URC system of Chart of Accounts.
  • Timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the project.
  • This includes liaising with procurement to ensure that all payments are adequately supported.
  • Review Mobile Money request forms against Participant registrations / attendance forms, Approved Activity Requests (AAR), Travel Activity Budgets, and all related support documentation from the project implementing teams and tabulate the same using Microsoft office applications (Excel, Word, & PowerPoint).
  • Initiate dully supported and allowable payments into online banking platforms – this includes vendor and mobile money payments.
  • Ensure that internal controls pertaining to Online Banking & Mobile Money payments are robust and fully enforced to mitigate risks.
  • As part of the finance team, ensure that URC financial management policies and procedures and USAID regulations are strictly adhered to.
  • This includes ensuring that all USG Circulars, USAID Uganda Mission policy directives and various checklists circulated are fully implemented.
  • Manage petty cash fund by reviewing (for accuracy and allowability) and processing petty cash and bank vouchers.
  • Work closely with the Senior Finance
    Officer to address all field report review comments from home office including providing feedback for missing and queried vouchers and providing outstanding information following review of payment documentation.
  • Assist in preparation of monthly cash projections for submission to home office under the direction of the Finance and Administration Director.
  • This also includes bi-weekly cash projections.
  • Work as part of the finance team to ensure that all project financial and accounting tasks are accomplished accurately and in a timely manner.
  • Maintain close coordination with URC project staff on financial matters and advise them, as appropriate, on compliance and any other matters requiring their attention.
  • Oversee Cluster assigned inventory and assist in periodic inventory/ asset and stores audit and advice the Finance and Administration Director accordingly.
  • Perform any other task assigned by supervisor and or Chief of Party.

    Minimum Qualifications:
  • Bachelor’s Degree in Business, Accounting, Management, or any other relevant field. With additional minimum Level 2 ACCA or CPA qualification.
  • At least two years’ experience with QuickBooks preferred.
  • Previous experience with online banking platforms especially BEYONIC is an added advantage.
  • At least three (3) years of experience in the financial management.
  • Experience working with USAID-funded projects, and with Mobile Money payments modules is a strong advantage.
  • Ability to work use various Microsoft office applications.
  • High level of integrity

    Desired Attributes:
  • Excellent writing, management and organizational skills
  • Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy
  • Proven ability to set priorities, multi-task and work collaboratively as well as independently
  • Excellent interpersonal skills
  • Please note: Only candidates who are eligible to work in the Uganda for an indefinite period without a need for sponsorship will be considered for this position.

    How to Apply:
  • Qualified applicants should hand deliver OR send via E-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references by Friday 26th, April 2019 at 2:00pm addressed to: Human Resource Coordinator
  • University Research Co., LLC – Centre for Human Services
  • Plot 1 Bridge Lane, Mpumudde Division
  • P.O. Box 5053, Jinja, Uganda
  • Tel: +256 (0) 393 217 617, +256 200 300 900
  • E-mail: HR-RHITES-EC@urc-chs.com
  • A Certificate of Good Conduct will be required of the finalist candidate prior to any offer of employment.
  • Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be contacted. No phone calls please.
  • However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.
  • Thank you very much for your interest.
  • URC is proud to be an Equal Employment Opportunity employer.
  • We value and seek diversity in our workforce.
  • For more information and job application details, see; URC Finance and Administration Officer Jobs in Jinja Uganda

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