UNSOS Human Resources Assistant Jobs in Nairobi Kenya

UNSOS Human Resources Assistant Jobs in Nairobi Kenya

Functional Title:
  • Human Resources Assistant
    Level: Gl-6
    Section:
  • Human Resources
    Location:
  • Nairobi
    Duration of Contract:
  • Temporary Appointment
    Vacancy Announcement Number: Unsos/hr/008/2019
    Special Notice

    This is a temporary position limited to 364 days, further extension of the assignment is subject to exceptional approval up to 729 days only. Appointment against this post is on a local basis.

    The candidate is responsible for any travel expenses incurred to take-up the appointment.

    All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before
    the deadline stated in the job opening.

    Interested applicants who are working with UN Contractors must fulfill the obligations of their contracts with the UN Contractors to be eligible to apply for this vacancy. Organizational Setting and Reporting

    Relationships:

  • This position located in Nairobi within the United Nations Support Office in Somalia (UNSOS), in Human
  • Resources Section.
  • The incumbent at this level usually reports to Post Manager, with a second reporting
    line to the Deputy Chief Human Resources Section.

    Responsibilities:
  • Within delegated authority, the Human Resources Assistant will be responsible for the following duties:

    Recruitment and Staff Selection Support:

  • Supports reviews of recruitment requests and obtain required approvals from Chief Human Resources Officer (CHRO) or his Officer in Charge;
  • Ensuring all related documentations pertaining the advertisement of a job opening is uploaded in Inspira and well documented in the shared-drive for audit purposes;
  • Review Job openings e-recruitment request ensuring all position details, position job code, and incumbency details (if any) are completed accurately prior to approving the recruitment track;
  • Obtain the required justifications of loans and/or change of duty stations, and pursue all required approvals;
  • Organize bi-weekly meetings with the recruitment team to review status updates of vacancies and long-term vacancies;

    Organizational Management:

  • Mainly, maintain and monitor the staffing table in Umoja and the manual staffing control sheet;
  • Provide internal support to the day-to-day activities to Recruitment, Specialist Support, Client Support and Chief Human Resources Officer;
  • Supports the preparation of the monthly vacancy planning assumptions recruitment status reports for use by management (Reporting).
  • Assist in the monitoring of staff movements and org unit changes in relation to user access mapping in Umoja;
  • Assist in reviewing classification and reclassification requests; Update the classification control sheet and ensure all steps towards the implementation are followed by the focal points within, post management, recruitment and client support;
  • Monitor Long-term vacancies and establish recurrent meetings with recruitment to address bottle necks;

    Reporting and Data Management:

  • Assist in the preparation of e a wide range of HR related reports and statistics such as but not limited to: report of gender and geographic distributions, TCC/PCC contributing countries, long-term vacant posts, vacancy planning assumptions, deployment schedule, etc;
  • Prepare and submit monthly staffing complements;
  • Implement the established mechanisms for recording and tracking pending issues complaints from HR clients across client missions;
  • Maintain long-term vacancies;
  • Provide anomaly report of the staffing table and Umoja staffing table;
  • Assist in the drafting of reports and other materials of interest to internal and external audience;
  • Provide other administrative support functions such as occasional drafting of various correspondences correlated to organizational management actions;

    General:

  • Maintains an automated database and the centralized reference and filing systems;
  • Assist with the compilation and preparation of statistical reports on HR related issues.
  • Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications;

    Performs budget

  • Preparation input monitoring and implementation in HRIS/ERP, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
  • Performs other duties as required.

    Competencies:
  • Professionalism: Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting.
  • Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps.
  • Shows pride in work and in achievements;
    demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;
  • Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda
    before personal agenda;
  • Supports and acts in accordance with final group decision, even when such
    decisions may not entirely reflect own position;
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning;
  • Monitors and adjusts plans and actions as necessary; uses time efficiently.
  • Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks;
  • Shows willingness to learn new technology.

    Qualifications:
  • Education: High school diploma or equivalent is required.
  • Technical or vocational Certificate
    Training in human resources management, Computer Science Education or Related field
    experience is desirable.
  • Training in SAP or ERP modules are highly desirable.
  • Experience: Minimum of seven (07) years of progressively, responsible experience in Human
    Resources Management, Administration or related area is required.
  • Advanced experience in Microsoft application packages (Excel, Access, Visio, Power Point etc.) and third-party reporting tools such as Power BI, Business Objects, Crystal Reports, org chart designs, working with large data and complex formulas, pivot tables are desirable.
  • Language: English and French are the working languages of the United Nations Secretariat.
  • For the post advertised, fluency in oral and written English is required.
  • Knowledge of another
    official United Nations language is an advantage.

    Skills/Knowledge:
  • Training in the organizations of human resources management practices, policies and procedures of the United Nations.
  • Advance skills in excel, knowledge of ERP
    and other human resources information management systems.
  • Assessment Evaluation of qualified candidates for this position may include a substantive assessment
  • Method Which will be followed by a competency-based interview.

    How to Apply:
  • Qualified candidates may submit their applications including their United Nations Personal History form (P.11) to the address mentioned below quoting vacancy announcement number and functional title on the subject line on or before the deadline.
  • The P.11 is on the https://unsos.unmissions.org/jobs.
  • Applications submitted after the deadline 26th February 2019 will not be accepted.
  • Curriculum Vitae (CV) will not be accepted.
  • Only shortlisted applicants will be contacted for interview.
  • Email: recruitment-unsoa@un.org
  • The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.
  • The United Nations Does Not Charge a Fee at Any Stage of the Recruitment Process (Application, Interview Meeting, Processing, or Training).
  • For more information and job application details, see; UNSOS Human Resources Assistant Jobs in Nairobi Kenya

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