UNOPS Senior Project Manager Jobs in South Sudan

UNOPS Senior Project Manager Jobs in South Sudan

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - Sudan

Sudan

The UNOPS Sudan office is based in Khartoum and works closely with the Government of Sudan and international partners to support humanitarian response, recovery and development initiatives.

UNOPS is the United Nations sector lead for the Basic Infrastructure Sector in Sudan and helps partners achieve their project goals in sectors including: water resource management, education, census and elections, human resource management and mine action.

Background Information - Job-specific

General Background

The Senior Project Manager is responsible for the day-to-day operations of the project and provides services to the different donors, partners and beneficiaries.

He/she is expected to meet and exceed the organizations performance and delivery goals.

The main donor for this project is the United Kingdom Department for International Development (DFID). The project is to provide technical assistance, capacity building and institutional reform initiatives to the Red Sea Water Corporation (RSWC) in Port Sudan with the aim of improving water management and distribution.

The project manager will be working with other stakeholders such as the African Development Bank (AFDB), the World Bank (WB), and the Sudan Ministry of Water Resources, Irrigation, and Electricity.

The Senior Project Manager will be embedded within the Red Sea Water Corporation (RSWC) and will oversee the UNOPS team and the implementation of all the aspects of the project during the project (30 months).

The Project Manager will be reporting to the UNOPS Ethiopia Operational Hub Head of Programme and the Sudan Head of Office.
Functional Responsibilities

Purpose and Scope of Assignment

The Senior Project Manager is responsible to produce/update the project initiation documents (PID), legal agreements and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the stakeholders to ensure the project products are capable of meeting the business cases for both UNOPS, DFID and RSWC.

Success of the project will be based on the success criteria of UNOPS engagements which are linked to the below responsibilities. The Senior Project Manager at this level is expected to successfully manage this complex project by leading his/her team effectively. The project would rely on a number of external suppliers for its successful delivery and would be working with firm deadlines.

The Senior Project Manager is responsible for all aspects of the project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria:

Stakeholder Management:

Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), DFID, RSWC and all the other key stakeholders

Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products

Advise DFID and RSWC on issues that may impact the achievement of their outcomes

(including issues of sustainability and post project requirements such as maintenance)

Manage the information flows between the Project Board / RSWC Director and the project. The PM will be also coordinating and facilitating the Inter-Ministerial Committee (IMC) meetings, keeping them informed, prepare agenda for the meeting and keeping records of meeting minutes, etc.

Delivery and Performance:

Develop and maintain project plans

Implement approved project plans (including the establishment of milestones) within tolerances set by the project board

Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.

Manage the production of the required deliverables in terms of capacity building and technical assistance., Taking responsibility for overall progress and use of resources and initiating corrective action where necessary

Liaise with the external suppliers, the SWC Heads of departments and DFID representatives

Authorize Work Packages and monitor the embedded UNOPS team and the Project Progress

Advise the Project Board and the SWC Head of any deviations from the plan

Identify and manage risks so that maximum benefit to client and stakeholders is achieved

Manage and review product quality and ensure products are accepted

Monitor and evaluate performance of the rest of UNOPS Team and service providers

Identify and report threats to UNOPS internal business case to supervisor

Advise IMC on required strategies and or Government policies to support streamline the SWC work

Procedures:

Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)

Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions

Prepare the following reports:

i. Highlight Reports

ii. End Stage Reports

iii. Operational Closure Checklist

iv. End Project Report

v. Handover Report

Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.

Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).

Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

Understand the unique structures of the UN and budget appropriately for personnel

Manage and remain accountable for expenditures against the budget (based on accurate financial reports)

Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management:

Participate in the relevant Communities of Practice

Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.

Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

Complete lessons learned as per reporting format

Incorporate lessons learned from others as per planning format

Personnel Management:

Lead and motivate the project management team

Ensure that behavioural expectations of team members are established

Ensure that performance reviews are conducted

Identify outstanding staff and bring them to the attention of the OC Director

Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)

Select, recruit and train team as required by project plans

Perform the Team Manager role, unless appointed to another person(s)

Perform Project Support role, unless appointed to another person or corporate/programme function

Ensure safety and security for all personnel and comply with UNDSS standards

Core Values and Principles:

Understand and respect UNOPS sustainability principles

I. Look for ways to embed UNOPS sustainability principles in day to day project management

II. Seek opportunities to champion gender equality at the workplace

III. Champion and communicate project’s sustainability aspects with key stakeholders

Understand and Respect National ownership and capacity


UNOPS Senior Project Manager Jobs in South Sudan