UNOPS Project Management Support Specialist Jobs in Ethiopia

UNOPS Project Management Support Specialist Jobs in Ethiopia


  • UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world.

  • Our mission is to help people build better lives and countries achieve sustainable development.

  • UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

    Functional Responsibilities

  • The Project Management Support Specialist reports to the Infrastructure Projects Team Leader who provides broad supervision and guidance.

  • The role is responsible for coordinating and supporting the Infrastructure Projects Team Leader with the day-to-day operations and liaise with the donor, government stakeholders and working group focal points on all project related matters.

  • The Project Management Support Specialist will also maintain a close eye on the operational and financial performance, identifies probable issues that may need attention, supports in problem analysis and solution identification as necessary, coordinate resolution as per action-items assigned, drafting required correspondences to stakeholders concerned and preparation of reports.

  • He/She is most likely required to work in complex and challenging environments with limited resources.

    The specific responsibilities of the Project Management Support Specialist include

    Project implementation

  • Preparation and maintenance of project files, including internal and external project reports.

  • Manage information flows and oversee change controls, risk registers and issue management by establishing document control procedures
    Manage assigned delivery of work packages and take responsibility for progress.

  • Coordinate and liaise with the Infrastructure Projects Team Leader on the implementation progress.

  • Advise the Infrastructure Projects Team Leader of any deviations from the plan and update plans.

  • Work with the Infrastructure Projects Team Leader to identify and manage risks.

    Financial and procurement management

  • Maintain all supporting project financial documents for audit and review processes.

  • Ensure accurate data entry into UNOPS ERP (Enterprise Resource Planning) system.

  • Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan.

  • Process direct payments and advance requests and prepare project budget revisions.

  • Produce financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements.

  • Support the Infrastructure Projects Team Leader by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.

  • Alert the Infrastructure Projects Team Leader or any financial shortfalls and over-expenditures.

  • Propose budget revision and initiate corrective action when necessary.

  • Coordinate vendor communications, meetings, and reports as
    necessary

  • Supervise the Project Office procurement/call for proposal processes, including tendering processes and evaluation and supplier/implementing partners (IPs) selection, to ensure viable procurement solutions that meet operational needs and compliance with UNOPS procurement procedures, regulations and standard of accountability, ethics, integrity and performance.

  • Establishment of shortlist of suitable contractors/suppliers/IPs, and the preparation and issue of local tenders/calls for proposal.
  • Evaluation of bids or proposals received and of recommendations for contract awards.

  • In consultation with relevant colleagues, review, administer and issue contracts, grants agreements, agreements/amendments.

    Grant Management

  • Responsible for preparing grant agreements.
    Supervise finance related action for timely disbursements of funds to Grantees.

  • Maintain a financial management system, controlling budget line expenditures and encumbrances, including record keeping to reflect all transactions related to the projects activities in proper categories in accordance with the finance SOPs of the Partnership and the UNOPS financial rules and regulations.

    Project monitoring and reporting

  • Provide substantive inputs to assist the Infrastructure Projects Team Leader in the preparation of project reports and documents.

  • Maintain records of project files and other supporting documents.

  • Maintain the following records: Quality Register, Configuration Item Records and all other registers/logs delegated by the Infrastructure Projects Team Leader

  • Support the Infrastructure Projects Team Leader in maintaining the following:

  • Complete and update project documentation in oneUNOPS Projects

  • Procurement, HR and Finance files as required by Organizational Directive (OD) 12.

    Education/Experience/Language requirements

    Education

  • A Master’s Degree in Project Management, Finance, Business Administration or related field is required.

  • A combination of Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

    Experience

  • A minimum of at least 5 years of relevant and progressive professional experience is required, specifically in the field of Project Management with experience of successful implementation and/or oversight of programmes and projects.

  • Knowledge of UN rules and regulations with regards to grant management, procurement and financial procedures is an asset.

  • Experience in dealing with large financial systems with budgets is an asset.

  • Strong experience with data analysis, management reporting and project management tools and information management systems is an asset.

    Language

  • Full working knowledge of English is essential.

  • Fluency in one or more additional official UNOPS languages is an advantage.

    How to Apply

    For more information and job application details, see; UNOPS Project Management Support Specialist Jobs in Ethiopia

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